About this opportunity
AI summaryThe West County EMS and Fire Protection District seeks bids to supply, configure, and commission a Ubiquiti UniFi door access system for 27 doors across four buildings. The contractor must provide centralized access administration, furnish equipment, verify door conditions, deliver a proposed system design, and conduct administrative training. Bidders must also provide itemized equipment pricing, configuration costs, and responsibility breakdowns, while excluding electrical labor from the base proposal. Eligible bidders must be USA organizations possessing current, appropriate business and professional licenses, as well as required insurance with an insurer licensed in Missouri. Questions must be submitted via email to [email protected] by November 9, 2026, at 1:00 p.m. Bids open on December 4, 2026, at 12:00 p.m. in Manchester, Missouri, and responses may also be submitted digitally via email or online.
Buyer and opportunity details
- Client
- The West County EMS and Fire Protection District
Scope of work
- Supply UniFi access equipment, readers, hubs, or controllers for 27 doors across four buildings
- Verify door conditions and provide proposed system design and itemized equipment list
- Adopt and configure devices and set up UniFi Access management
- Establish District-approved administrator roles, user access groups, schedules, and credential settings
- Coordinate equipment placement and connection requirements with District and electrical contractor
- Test and commission all 27 doors after work by others is complete
- Provide administrative training and District-controlled administrative access at handoff
- Deliver equipment and door schedules, warranty information, and documentation
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Best responsive, responsible bidder / most advantageous proposal | Not specified |
| Price | Not specified |
| Geographic location, as applicable | Not specified |
Minimum qualifications
- Possess current and appropriate business and/or professional licenses in their field
Documents to include with your response
- Proposed system design and itemized equipment list
- Itemized equipment pricing and separate labor pricing with building subtotals and total project price
- Responsibility breakdown for vendor work and work by others with assumptions, exclusions, and exceptions
- Breakdown of recurring charges, software/licensing fees, credential costs, and optional support
- Estimated equipment lead times, project schedule, and electrical contractor coordination requirements
- Warranty terms, post-installation support terms, payment terms, and proposal validity period
- Exception Sheet identifying any deviations from specifications
- Certified payroll (submitted with request for payment, if Prevailing Wage Law applies)
Key dates
- Questions due
- November 9, 2026, no later than 1:00 p.m.
- Bid opening
- December 4, 2026, at 12:00 p.m.
How to submit
- Method
- Not explicitly stated
- Instructions
- Bid opening will be at the Administrative Offices, 223 Henry Ave., Manchester, MO 63011; submissions receive email confirmation
Contract details
- Term
- The approximate time it takes to complete and/or fulfill the scope and intention of the proposal
- Place of performance
- Four buildings: Administration/Station 1, Station 2, the Advanced Center of Excellence/Safety House, and Station 3
- Insurance and bonding
- Workers Compensation: Statutory limits in Missouri and Employer's Liability not less than $500,000. Comprehensive General Liability (including auto): limits not less than $1,000,000/3,000,000/1,000,000 per occurrence or $3,000,000 CSL. Fire District named as additional insured with 30 days written notice prior to material changes or cancellation.