About this opportunity
AI summaryRivanna Water & Sewer Authority seeks bids for mobile security services across Albemarle County and the City of Charlottesville, Virginia. The contractor must monitor and patrol reservoirs, wastewater and water treatment plants, water storage tanks, and surrounding areas while reporting inappropriate activities. Eligible bidders must hold a Private Security Services Business License prior to bidding and be authorized to transact business in the Commonwealth of Virginia. Bidders must submit sealed bids online through eVA or via mail or hand delivery to the authority's administration office by November 19, 2026, at 3:00 PM EST. The authority will hold a non-mandatory online pre-bid meeting on November 10, 2026, at 11:00 AM EST, and bidders must submit all questions by November 13, 2026. The contract includes an initial 12-month term with up to four optional 12-month renewals upon mutual agreement.
Buyer and opportunity details
- Client
- Rivanna Water & Sewer Authority
Scope of work
- Monitor and patrol RWSA facilities and surrounding land
- Enter grounds and drive perimeters on main or access roads
- Supply capable security personnel and supervisors
- Provide a reliable four-wheel drive patrol vehicle with light bar and company logo
- Provide a suitable backup vehicle when primary vehicle is unavailable
- Develop and submit a monitoring program to RWSA
- Provide appropriate uniforms and readily identifiable credentials to security staff
- Provide monthly timesheets and invoices based on submitted billing rates
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Lowest responsive and responsible bidder evaluated using a hypothetical scenario | Not specified |
Minimum qualifications
- Possession of a Private Security Services Business License prior to submitting a bid
- Security personnel must hold a valid license or registration issued by VDCJS
- Authorized to transact business in the Commonwealth of Virginia as required by the State Corporation Commission
- Contractor license or certificate and classifications required under Title 54.1, Chapter 11 of the Code of Virginia
- Sufficient number of licensed security personnel on staff to provide required coverage
Documents to include with your response
- Signed original completed Invitation for Bid Title Page
- Completed Appendix A Invitation for Bid Submittal Form
- Completed Appendix B Client Reference Form
- Completed Appendix C State Corporation Commission Form
- Copies of applicable Federal, State, or Local licenses required to perform services
- Certificate of Insurance endorsing Rivanna Water & Sewer Authority as additional insured
- Signed acknowledgment of addenda
Key dates
- Issue Date
- October 30, 2026
- Non-Mandatory Online Pre-Bid Meeting
- November 10, 2026, 11:00 a.m. (EST)
- Final Date to Submit Questions
- November 13, 2026
- Sealed Bids Due
- Thursday, November 19, 2026 at 3:00 PM EST
How to submit
- Method
- Electronic via eVA portal or sealed hard copy
- Instructions
- Electronic bids submitted as one searchable PDF via eVA online portal. Paper bids delivered in a sealed, opaque envelope marked with IFB number and closing date to Rivanna Water & Sewer Authority Administration Office, Attn: Miranda Baird.
Contract details
- Term
- Initial term of 12 months with up to four (4) 12-month renewal terms upon mutual agreement, not to exceed five (5) years
- Place of performance
- Albemarle County and City of Charlottesville, Virginia
- Insurance and bonding
- Coverage maintained throughout term; Commercial General Liability applying on a primary and non-contributory basis endorsing RWSA, its officers, officials, employees, and agents as additional insured; notice of cancellation required.