About this opportunity
AI summaryThe Geauga County Board of Commissioners seeks proposals from qualified food and beverage concession vendors to equip and operate a first-floor snack bar in the Geauga County Office Building. The selected vendor must provide all personnel, equipment, materials, and services to sell over-the-counter food, beverages, candy, snacks, and maintain consistent vending machines and at least one bill changer machine under an initial three-year contract. Bidders must attend a mandatory pre-proposal meeting and site tour to qualify for consideration. Questions must be submitted via email to County Administrator Amy Bevan by 2:00 P.M. on November 10, 2026. Vendors must submit one original and three printed copies of the proposal by mail or hand delivery by 4:00 P.M. on November 19, 2026, as faxes and emails are not accepted. The county will evaluate submissions based on criteria including demonstrated experience in snack bar operation and the ability to consistently deliver a high-quality menu at a reasonable cost.
Buyer and opportunity details
- Client
- Geauga County Board of Commissioners
Scope of work
- Operate a snack bar selling over-the-counter hot/cold food, beverages, candy, and snacks
- Furnish, install, repair, and maintain all equipment necessary to provide food and beverage service
- Provide optional vending services with consistent appearance machines and at least one bill changer
- Supply coffee service consisting of coffee packets, cups, stir sticks, and supplies upon request
- Provide all personnel, labor, materials, tools, services, and skills to equip and operate the snack bar
- Maintain and clean the snack bar space including food preparation, counter, and customer areas
- Handle all trash and other debris in the snack bar area
- Acquire and maintain all permits and licenses from the Geauga County Health Department and other required agencies
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Demonstrated experience in the operation of a snack bar | Not specified |
| Qualifications of the vendor | Not specified |
| The financial ability of the vendor to furnish, repair, and operate the snack bar | Not specified |
| The ability to deliver a high-quality menu on an ongoing basis for a reasonable cost to the customers | Not specified |
Minimum qualifications
- Attendance at the mandatory Pre-Proposal meeting and Site Tour
- Submission to a criminal background check for the vendor and all employees, agents, and contractors
- Acquisition and maintenance of all necessary permits and licenses from the Geauga County Health Department or other required agencies
Documents to include with your response
- Organization name, address, telephone number, and e-mail address
- Name and telephone number of contact person
- List of principal(s) with experiences and background in operating a snack bar
- Description of planned staffing, required experience, and training
- Proposed food, drink, and other products with anticipated prices and percentage commission offered to the County
- Statement of specific qualifications to operate a snack bar in a public building
- Contact information from at least three existing public food service customer references
- Statement regarding prior health department inspections, results, responses, outcomes, violations, or citations
- Statement that the proposal remains valid for no less than sixty (60) days and statement that no conflict of interest exists
- Plan for responsibility for costs of acquisition, maintenance, and repair of equipment, and proof of workers' compensation insurance
Key dates
- Mandatory Pre-Proposal Meeting
- 1:00 p.m. on November 5, 2026
- Questions due
- November 10, 2026, at 2:00 P.M.
- Questions answered by
- November 13, 2026, by 4:30 P.M
- Proposals due
- 4:00 P.M. on November 19, 2026
How to submit
- Method
- Mail or hand delivery
- Instructions
- Submit one original Proposal and three identical printed copies in 8.5" x 11" format (maximum 10 pages) to the Office of the Geauga County Board of Commissioners, Attn: Amy Bevan, County Administrator, 12611 Ravenwood Drive, Ste 350, Chardon, Ohio 44024. Label package 'Proposal for Food and Beverage Service in the Geauga County Office Building'. Faxes and emails will not be accepted.
Contract details
- Term
- Initial three (3) year term with the first three (3) months serving as a pilot period
- Place of performance
- Lobby of the Geauga County Office Building, 12611 Ravenwood Drive, Chardon, Ohio 44024
- Insurance and bonding
- Comprehensive general liability, fire and property damage insurance including food liability and food borne illness for $1,000,000 or $2,000,000 per occurrence and $2,000,000 aggregate, listing Geauga County Board of Commissioners as additional insured; proof of workers' compensation insurance.