About this opportunity
AI summaryThe City of Temple seeks proposals from qualified vendors to provide concessionaire services for a one-year contract period. Proposers must submit a proposed menu of items for sale, with the City expecting offerings such as hot dogs, nachos, Frito pie, candy, gum, bottled water, and at least four flavors each of sodas and sports drinks. Eligibility is restricted to onshore USA organizations performing work offsite. Interested vendors may attend a non-mandatory onsite pre-bid meeting on November 18, 2026, and must submit all questions by December 1, 2026. Proposals are due by December 8, 2026, at 2:00 p.m. via the Bonfire e-bidding portal, and submissions must include the Proposer Information Form, company qualifications, references, and a Conflict of Interest Questionnaire if applicable. The City will evaluate responsive offers to determine the highest evaluated proposal based on criteria including demonstrated experience and qualifications.
Buyer and opportunity details
- Client
- The City of the City of Temple, Texas
Scope of work
- Operate concession stand services during adult softball league events at AJ Mercer and Crossroads Park
- Provide secondary concession operations during youth softball and baseball leagues and tournaments if declined by associations
- Submit and maintain an approved menu of food and beverage items with firm pricing
- Provide responsible staff and continuous supervision of concession operations
- Secure and ensure charging of field scoreboard controllers each night after games
- Turn interior facility lights on and off upon completion of City-sponsored events
- Provide locks for concession stands and supply the City with a minimum of two keys
- Provide all additional equipment needed beyond City-owned refrigerator and ice machine
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Demonstrated Experience and Qualifications | 40 |
Minimum qualifications
- Experience in operating concession stands of a similar type and size
- Possess all necessary professional licenses, certifications, or permits required for conducting business prior to contract commencement
- Be able to comply with the required performance schedule
- Have a satisfactory record of past performance as determined by the City
- Possess adequate financial resources or the ability to obtain them
- Certify that the firm is not delinquent in any tax owed the State of Texas under Chapter 171, Tax Code
- Be otherwise qualified and eligible to receive an award under applicable laws and regulations
Documents to include with your response
- Form 5.1. Proposer Information Form
- Form 5.2 Conflict of Interest Questionnaire (if applicable)
- Overview of company, years in operation, and qualifications
- Statement of company approach and commitment for services
- List of references for concessionaire services
- Detailed organization chart including list of personnel
- Proposed menu with sale prices, detailed descriptions, brand names, flavors, container sizes
- List of additional contractor-provided equipment
- Certificate of Interested Parties (Form 1295), if applicable prior to execution
Key dates
- Release of RFP
- Monday, November 2, 2026
- Onsite Pre-Proposal Meeting (non-mandatory)
- Wednesday, November 18, 2026 10:00 a.m.
- Deadline for Questions related to RFP
- Tuesday, December 1, 2026 12:00 p.m.
- Proposals Due
- Tuesday, December 8, 2026, by 2:00 p.m.
- Expected contract term commencement
- January 2027
How to submit
- Method
- Electronic via online bidding portal or sealed paper copies
- Instructions
- Submit electronically via Euna Procurement portal at https://templetx.bonfirehub.com or submit sealed paper copies to City of Temple Purchasing Department, 3210 E Avenue H, Building C, Temple, Texas 76501.
Contract details
- Term
- Initial term effective January 1, 2027, through December 31, 2027, with the right to extend for up to four (1) additional one-year periods.
- Place of performance
- A.J. Mercer Complex (Lion's Park) and Crossroads Park Complexes in Temple, Texas.
- Insurance and bonding
- Comprehensive Automobile Liability, additional liability coverages, and workers' compensation/general liability as outlined in agreement; certificates must be provided within 5 days of award; City named as additional insured on primary basis with waiver of subrogation.