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RFP opportunitySolicitation 27-0161

Medford Brooks Estate Neighborhood Historic Properties Survey Service

Submission deadlineDec 3, 2026See documents for time and submission instructions
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About this opportunity

AI summary

The City of Medford seeks historic preservation consultants to conduct an intensive-level neighborhood survey of cultural and architectural resources within the Brooks Estate neighborhood. The contractor must identify historically significant buildings and structures, review past survey maps and existing inventory forms, and evaluate representative and outstanding architectural styles. Bidders must be USA-based organizations demonstrating successful completion of five or more comparable projects, including relevant fixed-fee or not-to-exceed contract experience and qualified personnel with at least five years of full-time related experience. Applicants must submit questions through BidNet Direct by November 19, 2026, at 2:00 PM. All responses must be compiled into a single PDF document and submitted electronically via BidNet Direct before 2:00 PM on December 3, 2026. The submission must include personnel credentials and resumes, a bidder qualifications statement, sample work products consisting of one MHC Form A and one MHC Form B, client references, and required pricing and compliance forms.

Buyer and opportunity details

Client
City of Medford
Solicitation No.
27-0161

Scope of work

  • Phase I: Identification of historic resources available and development of methodology
  • Phase II: Identification of properties to be surveyed and production of sample inventory forms
  • Phase III.a: Production of draft inventory forms for approximately 67 properties and research on land use
  • Phase III.b: Production of draft inventory forms for approximately 66 properties and land use development essay
  • Phase IV: Production of final inventory forms and reports
  • National Register criteria application and recommendations for nominations
  • Area forms for specific tracts including Trevelli tract and Colonial Village
  • Archival-permanent paper prints and CD with MS Word files and digital photos

How proposals are evaluated

CriterionWeight / scoring
Project experienceNot specified
Sample productsNot specified
QualificationsNot specified
Project approachNot specified
Client referencesNot specified
Lowest priceNot specified

Minimum qualifications

  • Demonstrated successful completion of 5 or more closely comparable projects
  • Prior experience with municipally, privately, or MHC-funded not-to-exceed or fixed-fee contracts
  • Experience with comparable research and survey techniques
  • Master's degree in historic preservation or closely related field plus at least three years full-time experience, or Bachelor's degree plus five years experience

Documents to include with your response

  • Identity of individual, partnership, or corporation and key personnel credentials/supervision details
  • Sub-contractor identification if applicable
  • Bidder's qualifications statement and resumes for all project personnel
  • Detailed explanation of vendor's approach, technical work plan, and project timeline
  • Client reference list
  • Sample work products for all personnel including 1 MHC Form B and 1 MHC Form A in color
  • Attachment B - Price Quote Form
  • Attachment C - Quote Signature Form
  • Attachment D - Certificate of Non-Collusion
  • Attachment D - Statement of Tax Compliance

Key dates

Date of Advertisement
Monday, November 2, 2026
Requests for Quotes available
Monday, November 2, 2026
Questions due
November 19, 2026, by 2:00 PM
Submissions due
Thursday, December 3, 2026, 2:00 pm
Phase IV completed and submitted
Friday, October 22, 2027
All work must be completed by
October 22, 2027

How to submit

Method
Electronic via BidNetDirect.com
Instructions
Submit online to www.BidNetDirect.com as one single PDF file titled Technical Response addressed to Ryan D. Hayward, Vice Chairman of the Medford Historical Commission. Hard copies are not accepted.

Contract details

Term
Ten-month period, expiring October 22, 2027
Estimated value
Not to exceed $40,000
Place of performance
Brooks Estate neighborhood, Medford, MA
Insurance and bonding
Coverage in companies licensed in Massachusetts, naming the City as primary and non-contributory additional insured (except Workers' Compensation) with 30 days prior written cancellation notice.
Funding
Funded in part by the City of Medford and in part through a Massachusetts Historical Commission Survey and Planning Grant, with Federal funds from the National Park Service, U.S. Department of the Interior
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