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RFP opportunitySolicitation S-73000-00018156

ODOT RFI for Law Enforcement Electronic Data Collection System

Submission deadlineDec 15, 2026See documents for time and submission instructions
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About this opportunity

AI summary

The Oregon Department of Transportation seeks information on cloud-native law enforcement electronic data collection systems and records management solutions. The scope includes crash capture software, data migration tools and consulting, turnkey solutions for agencies lacking electronic capture capabilities, and compliant third-party data streaming. Respondents must utilize 100 percent United States-based labor to deliver the engineering process. Only United States organizations performing work offsite are eligible to participate. Responders must submit electronic responses through OregonBuys no later than the Bid Opening Date indicated in the system. Submissions must include the functional requirements worksheet, qualifications, and pricing models to help inform future procurement criteria. Written inquiries must be emailed to the designated purchaser before the deadline.

Buyer and opportunity details

Client
Oregon Department of Transportation
Solicitation No.
S-73000-00018156

Scope of work

  • Standalone crash reporting software and Form 46A compliance
  • Comprehensive agency-wide RMS and CAD integration suites
  • Data migration software and consulting services
  • Compliant crash data Software Development Kit (SDK) development
  • Roadside workflow optimization for Oregon Police Traffic Crash Reports
  • Validation and mapping with GPS or LRS coordinate adjustment
  • Zero Trust Architecture API frameworks for third-party streaming
  • Secure offline synchronization logic for mobile data terminals

How proposals are evaluated

CriterionWeight / scoring
Solution RelevanceNot specified
ExperienceNot specified
BudgetNot specified
Functional and Technical FitNot specified
Implementation TimelineNot specified
Implementation PhasingNot specified
Mobile CompatibilityNot specified
Additional InfoNot specified

Minimum qualifications

  • Must be registered in OregonBuys to do business with the state
  • Capability to deliver engineering utilizing 100% US-based labor for Focus Area 4
  • Oregon State Police CJIS Division fingerprint-cleared personnel for Focus Area 4
  • Use of FIPS 140-3 validated cryptographic modules for Focus Area 4

Documents to include with your response

  • Attachment A: Cover Sheet
  • Written response addressing selected Focus Areas and criteria
  • Appendix A: Functional requirements worksheet
  • Cost estimate and pricing model
  • Company legal name, address, and key contact details

Key dates

RFI Issue Date
As shown in OregonBuys
Questions due
10 days prior to the Bid Opening Date as noted in OregonBuys
Accommodation requests due
3 business days prior to the Proposal Submission Deadline
Response Due Date
Bid Opening Date as shown in OregonBuys

How to submit

Method
Electronic via OregonBuys
Instructions
Submit via OregonBuys. Ideally responses should not exceed 10 pages per addressed focus area, excluding the Cover Sheet and Appendix A.

Contract details

Place of performance
Oregon
Funding
National Highway Transportation Safety Administration (NHTSA) grant
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