About this opportunity
AI summaryThe Village of Glendale Heights seeks sealed bids for street sweeping services covering all Village-owned and maintained streets and parking lots. The contractor must perform daily scheduled sweeping, major holiday sweeping, and emergency or adverse weather sweeping, while maintaining daily contact with the Street Division Manager or Foreman. Eligible contractors must be licensed with the Village and the State of Illinois, pay applicable prevailing wages, and provide proof of ownership or signed leases for at least three suitable motorized sweeping machines equipped with water spray systems. Bidders must submit questions no later than November 17, 2026. Sealed bids, executed on the provided proposal forms and accompanied by a 10% bid security, are due by November 20, 2026, at 11:00 A.M. local time at Village Hall. The successful contractor must also provide a 100% performance and payment bond.
Buyer and opportunity details
- Client
- Village of Glendale Heights
- Solicitation No.
- 2026-12 PW
Scope of work
- Scheduled street sweeping of 76 center line miles and 16 parking lot locations across four zones
- Provision of 1 sweeper per working day during standard operations and up to 3 sweepers during leaf season
- Emergency and adverse weather street sweeping services upon Village notification
- Major holiday street sweeping services
- Sweeping each street and parking lot as many times as necessary until clean with the normal flow of traffic
- Daily check-in and check-out with the Street Division Manager or Foreman and reporting operational issues
- Provision and maintenance of all equipment fitted with efficient water spray dust-control systems
- Responding to sweeping deficiencies and complaints
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Evaluation of quality, business standing, and ability to provide required services based on references and qualifications | Not specified |
Minimum qualifications
- Proof of ownership or signed lease for at least three motorized sweeping machines suitable for contract requirements
- Machines properly registered and insured in accordance with Motor Vehicle Laws of Illinois
- Availability of a supervisor at all times to direct operations
- Demonstrated capability and past performance through a list of other municipalities for which contracts have been completed
- Licensed with the Village of Glendale Heights and the State of Illinois where applicable
Documents to include with your response
- Bid Proposal Form
- Bid security (bid bond, certified check, bank draft, cashier's check, or letter of credit)
- Exception sheet
- List of sweeping machines (or signed dealer quotation with guaranteed delivery date for new purchases)
- Qualification of Bidders form
- Product Statement of References listing 5 similar projects
- Certification Statement including Anti-Collusion Affidavit and Drug Free Workplace
- Hold Harmless Statement
- Signed acknowledgement of addenda if applicable
Key dates
- Legal Notice
- November 3, 2026
- Discrepancy or specification inquiry notice due
- no later than 5 days prior to the scheduled opening of bids
- Questions due
- November 17, 2026 by 3:00 pm local time
- Proposals due
- November 20, 2026 11:00 A.M. Local Time
- Bid opening
- Friday, November 20, 2026 at 11:00 A.M., local time
- Contract start
- April 1, 2027
How to submit
- Method
- Sealed hard copy
- Instructions
- Submit duplicate copies (one original and one copy) in a sealed envelope to Village Hall, Finance Department, 300 Civic Center Plaza, Glendale Heights, IL 60139. If mailed, enclose in a separate envelope with the bid label affixed to the outermost packaging.
Contract details
- Term
- April 1, 2027 to March 31, 2028, with contract extension subject to mutual agreement and economic adjustment not to exceed CPI
- Place of performance
- Village of Glendale Heights, Illinois
- Insurance and bonding
- Bid security of at least 10% of total bid amount. 100% Performance and Labor and Material Payment Bond. Commercial Automobile Liability covering all owned, non-owned, and hired vehicles. Indemnity bonds as required by Village Code.