About this opportunity
AI summaryThe buyer seeks an onshore USA organization to provide onsite unarmed security services for a government authority located in Medford, Oregon. The required scope includes conducting daily walk-through and drive-through patrols of the campus exterior and surface parking lot at 7:45 a.m., 12:00 p.m., and 5:00 p.m. The contractor must also supply on-call security services for emergencies, responding onsite within 10 minutes of a call or text regarding onsite incidents, duress alarms, upset customers, or civil unrest. Vendors may submit proposals digitally by email or online, and all questions must be submitted no later than November 13, 2026.
Buyer and opportunity details
- Client
- State Accident Insurance Fund Corporation (SAIF)
Scope of work
- Provide unarmed security services consisting of walk-through and drive-through patrols of campus exterior and surface parking lot
- Conduct daily patrols three times per day at 7:45 a.m., 12:00 p.m., and 5:00 p.m.
- Provide on-call security responding onsite within 10 minutes for emergency requests, alarms, duress notifications, and civil unrest
- Provide security escorts for SAIF employees to and from the building with at least one business day notice
- Notify trespassers to leave campus and contact police for trespass warnings or illegal activity
- Submit written incident reports by 10:00 a.m. next business day and weekly log reports by Monday
- Swipe SAIF access card at every door with a card reader during exterior walk-through checks
- Wear SAIF-issued identification badge or company uniform at all times while performing services
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| proposed cost of services | Not specified |
| qualifications of proposer and key persons including DPSST certification | Not specified |
Minimum qualifications
- Qualified to do business in the State of Oregon
- Possess all required professional licenses to perform obligations under the contract
- Key persons must possess DPSST certification
- Employees assigned to SAIF must be trained on unarmed patrol requirements of the security services
- Must conduct criminal background checks for each employee prior to initial access
Documents to include with your response
- Written proposal narrative responding to all requirements listed in section F
- Signed and dated Attachment D certification
- Statement accepting contract terms in Attachment A or an alternate proposed contract
- Subcontractor Data Collection form (if subcontracting to certified MWESB/SDV business)
Key dates
- RFP issue date
- November 3, 2026
- Deadline for proposer questions
- November 13, 2026, 3:00 PM (PT)
- Responses to proposer questions published
- November 18, 2026
- Proposals due
- November 25, 2026, 3:00 PM (PT)
- Proposer interviews (if required)
- December 1, 2026, to December 4, 2026*
- Contract award
- December 14, 2026*
- Beginning of services
- January 1, 2027
How to submit
- Method
- Electronic via SAIF's Agiloft e-procurement portal
- Instructions
- Upload proposal in Supplier Attachments section after clicking I am Interested; commonly used file format like PDF or Microsoft Office; 8.5 x 11 preferred.
Contract details
- Term
- Services begin January 1, 2027
- Place of performance
- SAIF North Bend office located at 3090 Broadway, North Bend, Oregon 97459
- Insurance and bonding
- Workers' Compensation per ORS 656.017; Commercial General Liability of not less than $2,000,000 per occurrence combined single limit and $4,000,000 annual aggregate; 30 days notice of cancellation required.