About this opportunity
AI summaryThe City of Tulsa Water and Sewer Department seeks bids for a cable barrier security fencing system installed in Spavinaw, Oklahoma. Contractors must supply an Oklahoma-approved, high-tension Tier 3 breakaway fence spanning from Highway 20 toward the agency dam, perform necessary hydro excavation or hand digging, and provide traffic control and highway repairs during the one-year contract. Eligible onshore United States entities must submit complete bids authorized under applicable business entity rules. Bidders must attend a mandatory pre-bid conference on November 10, 2026, at 9:30 AM CT and submit questions by email to [email protected] by November 30, 2026. Sealed bids containing one original and one copy must arrive by mail or delivery to the City Clerk's Office by December 2, 2026. The department evaluates proposals to identify the lowest secure bidder based on cost, specifications, vendor history, delivery time, maintenance, and performance.
Buyer and opportunity details
- Client
- City of Tulsa
- Solicitation No.
- 27-828
Scope of work
- Installation of high-tension cable barrier breakaway fence approved by the State of Oklahoma
- Provision of a minimum Tier 3 level fence
- Installation of approximately 2,120 linear feet running along Highway 20 from Spavinaw State Park entrance to Spavinaw Dam
- Installation of fence between flowline and Highway 20, including a break at the state park southeast gate
- Fence placement 3 ft from white line for approximately 1,645 ft, and a straight line of approximately 475 ft to existing fence post
- Hand digging or hydro excavating approximately 45 ft of fence due to flowline proximity, with ODOT approval if hydro excavated
- Submission and ODOT approval of a traffic control plan prior to beginning work
- Repair of any damage done to the highway during installation
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Lowest Secure Bidder meeting City needs at lowest cost based on price and specifications | Not specified |
| Bidder history and experience | Not specified |
| Delivery time | Not specified |
| Maintenance requirements | Not specified |
| Performance data | Not specified |
Minimum qualifications
- Fence must be approved by the State of Oklahoma and be a minimum of Tier 3 level
- Seller's insurer must be authorized to transact business in the State of Oklahoma
Documents to include with your response
- All sheets of IFB (including Sections I-VI)
- Exhibit A – Delivery and Pricing
- Affidavit (Non-Collusion, Interest, and Claimant) signed and notarized
- Purchase Agreement signed by Authorized Agent
- Bidder Checklist
- References (3 required)
- Certificate(s) of Insurance
- Corporate resolution, Certificate of Secretary, Power of Attorney, or Consent of Members (if applicable for Authorized Agent)
- IRS Form W-9 (within 10 days of notification of acceptance)
Key dates
- IFB Issue Date
- 10/29/2026
- Mandatory Pre-Bid Conference
- 11/10/2026 at 9:30 AM CT
- Deadline for Questions
- 11/30/2026
- Bid Submission Date
- 12/02/2026 no later than 5:00 PM (CST)
How to submit
- Method
- Sealed hard copy via mail or delivery
- Instructions
- Submit 2 completed bids (1 Original, 1 Copy) sealed and delivered to City of Tulsa – City Clerk’s Office, 175 E. 2ND St., Suite 260, Tulsa, OK 74103. Outside envelope must show Bid Number, Supplies or Service requested, and Bid Opening Date. No faxed or emailed bids.
Contract details
- Term
- One-year annual contract with potential additional one-year terms, plus potential 90-day extension options
- Place of performance
- Along Highway 20 from Spavinaw State Park entrance to Spavinaw Dam in Mayes County, Spavinaw, OK
- Insurance and bonding
- Workers' Compensation and Employer's Liability insurance in statutory limits required by law, with insurer authorized to transact business in Oklahoma; proof of coverage due within 10 Days after notification of acceptance.