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RFP opportunity

Replace Traffic Signal at West Clinton Street and Washburn Drive

Submission deadlineNov 16, 2026See documents for time and submission instructions
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About this opportunity

AI summary

The City of Gray seeks proposals for traffic signal replacement services to complete an onsite installation in Georgia. The required scope includes replacing 12 traffic signals, a cabinet, and 400 feet of spanner wire. Only onshore USA organizations are eligible to bid. Proposers must submit typed responses in a sealed envelope using at least an 11-point font on 8.5x11 paper, including a signed letter, a completed Cost Proposal Form, certificates of insurance, required affidavits, a Contractor's License, and a Utility Manager's Certification. Written Requests for Information must be emailed to Cheyenne Morgan at [email protected]. The owner and engineer will evaluate proposals based on cost (60%), timely project completion in workdays (20%), and experience with similar projects (20%), requiring proponents to have a minimum of five years of experience. Proposals remain valid for 60 days following submission, and the buyer will withhold payment until all work is completed and the statutory affidavit is executed.

Buyer and opportunity details

Client
City of Gray

Scope of work

  • Replacing 12 traffic signals
  • Replacing cabinet
  • Replacing four hundred feet of spanner wire
  • Furnishing all labor, equipment, and materials necessary for complete installation
  • Meeting GDOT Standard specifications for asphaltic pavement (Articles 820, 802, 883, 828, and 882)

How proposals are evaluated

CriterionWeight / scoring
Cost to the Owner60
Work days needed to complete work/Start date20
Experience with similar projects20

Minimum qualifications

  • Minimum of five (5) similar projects completed within previous seven (7) years equal to or greater in size and complexity
  • Valid Contractor's License
  • Utility Manager's Certification
  • Registered and authorized to use E-Verify
  • Not debarred, suspended, declared ineligible, or voluntarily excluded from public agency transactions in Georgia

Documents to include with your response

  • Transmittal Letter signed by authorized company officer
  • Completed Cost Proposal Form
  • Certificate of Insurance
  • Noncollusion Affidavit of Prime Contractor
  • Contractor Affidavit and Agreement (E-Verify)
  • SAVE Affidavit with secure and verifiable document
  • Copy of Contractor's License
  • Copy of Utility Manager's Certification
  • References list of at least five similar projects completed within previous seven years
  • W-9 Taxpayer Identification Number and Certification

Key dates

Addendum issued by
12:00 PM on November13, 2026
Requests for Information (RFIs) due
4:30 PM on November16, 2026
Proposals due
November 16, 2026 at 4:30 PM
Bids opened
6:00 p.m. on November 16, 2026

How to submit

Method
Sealed hard copy
Instructions
Submit one (1) original paper copy in a sealed envelope typed in 11-point font minimum on 8.5x11 paper to Gray City Hall, Attn: Cheyenne Morgan, 109 James Street, Gray, GA 31032.

Contract details

Term
Thirty (30) working days of Notice to Proceed and approval of Shop Drawings
Place of performance
Intersection of West Clinton St. and Washburn Dr., Gray, GA
Insurance and bonding
Proposed certificates of insurance required with proposal; Owner and Engineer listed as additional insured upon contract award.
Funding
Local Maintenance Improvement Grant (LMIG) from the Georgia Department of Transportation
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