About this opportunity
AI summaryThe Isle of Wight County School Board seeks qualification proposals for multiple-project architectural and professional engineering term contracts. Required services include facility planning and programming, building assessments, renovation and new-construction design, comprehensive engineering disciplines, school-specific coordination, and construction administration. Performance of the work will take place onsite in Smithfield, Virginia. Eligibility is restricted to onshore United States vendors who meet Virginia State Corporation Commission registration requirements. Offerors must submit proposals digitally via email or online by November 19, 2026, at 3:00 p.m. to procurement contact Liesl R. DeVary. Initial qualifications proposals must not include project-specific fee or man-hour estimates, as fees will be negotiated separately for each authorized assignment.
Buyer and opportunity details
- Client
- Isle of Wight County School Board
- Solicitation No.
- 27-03
Scope of work
- Architectural services including drawings, specifications, cost estimates, permitting, and regulatory coordination
- Engineering services including civil, site, structural, mechanical, electrical, plumbing, and fire protection
- Facility assessments, planning, feasibility studies, alternatives analyses, and life-cycle cost analyses
- School-specific coordination including security, educational functionality, bus circulation, and cafeteria requirements
- Design and construction documents with cost estimates at identified milestones
- Procurement and bidding assistance, including responses to bidder questions and technical addenda
- Construction administration and closeout services
- Specialty consultant services including surveying, geotechnical, environmental, and hazardous-material assessments
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Relevant firm experience, including K–12 and comparable | Not specified |
| Qualifications and experience of proposed project team | 25 |
| Technical approach, quality control, and cost management | 15 |
| References and demonstrated past performance | 10 |
Minimum qualifications
- Legally authorized to provide the services proposed
- Maintain required Virginia professional licenses, registrations, and certifications
- Services performed under responsible charge of individuals properly licensed in Virginia
- Relevant experience with public K–12 schools, educational facilities, or comparable institutional projects
- Ability to provide the insurance required by the final contract
- Ability to provide at least three references for comparable work
Documents to include with your response
- Cover Letter and Firm Information
- Resumes for principal-in-charge, term-contract manager, discipline leads, and subconsultants
- Form A – Offeror Information
- Form B – Virginia Licensure
- Form C – Conflict of Interest and Ethics Certification
- Form D – Non-Debarment Certification
- Form E – Insurance Acknowledgment
- Form F – References
- Form G – Addenda Acknowledgment
- Form H – Anti-Collusion/Nondiscrimination/Drug-Free Workplace Requirements and Form I – Authorized Signature and Offeror Certification
Key dates
- Issue Date
- November 5, 2026
- Questions due
- at least 5 days prior to the due date stated herein
- Proposals due
- November 19, 2026 3:00 p.m.
How to submit
- Method
- Electronic
- Instructions
- Submitted electronically through the Commonwealth of Virginia's electronic procurement portal (eVA). Limited to no more than 25 pages front and back (50 pages total) including required forms. Initial proposals must not include project-specific fees or man-hour estimates.
Contract details
- Term
- Initial term of one year, or until cumulative total project fees reach the statutory limit, with option to renew for additional terms.
- Estimated value
- Sum of project fees shall not exceed $10,000,000 per term, and no single project fee shall exceed $2,500,000
- Place of performance
- Smithfield, Virginia
- Insurance and bonding
- Evidence of coverage required before performing authorized services, which may include workers' compensation and employers' liability, commercial general liability, automobile liability, and professional liability/errors and omissions.