About this opportunity
AI summaryThe Metropolitan Government of Nashville and Davidson County requires a vendor to provide tourism, convention sales, and marketing services. The selected contractor must conduct national and international sales and marketing campaigns, produce promotional materials, run a call center and online marketing system, execute an annual business plan, and maintain a refreshed web presence. Only onshore USA organizations are eligible. Evaluation includes a 65-point review of firm qualifications and experience, requiring at least five years of relevant experience, current operational capacity, and three references of similar size and complexity. Offerors must submit electronic responses through the iSupplier online environment by December 4, 2026, at 2:00 PM CST. Questions are due no later than November 17, 2026, following a pre-proposal meeting on November 12, 2026.
Buyer and opportunity details
- Client
- Metropolitan Government of Nashville and Davidson County
- Solicitation No.
- GG000123
Scope of work
- Conduct national and international tourism and convention sales and marketing efforts to promote Nashville
- Develop, publish, and distribute promotional materials supporting tourism, conventions, and visitor services
- Operate a call center and online marketing system supporting visitor inquiries, destination promotion, and room-night generation
- Submit and implement an annual business plan including tourism, convention sales, marketing, call center, and online marketing plans
- Utilize data-driven methods, current technology, research, and analytics to guide investments and evaluate results
- Maintain a robust web presence, with website content reviewed and refreshed at least monthly
- Provide programming, directly or in partnership with local organizations, to promote Nashville
- Provide performance reporting and administrative support as required by Metro
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Qualifications and Experience | 65 Points |
| Project Approach | 35 Points |
Minimum qualifications
- Minimum of five (5) years of experience performing the duties sought in the scope of work
- Minimum of three (3) references of similar size, scope, and complexity
- All proposed subcontractors, subconsultants, and suppliers must be registered in iSupplier prior to the solicitation deadline
- M/WBE firms must be registered with Metro and certification received by BAO prior to solicitation closing date
Documents to include with your response
- EBO Documentation (including Subcontractors/Vendors and Statement of Bid Proposals/Price Quotations)
- Subcontractor/Subconsultant Form
- Vendor Checklist
- Completed ISA Questionnaire (Information Security Agreement)
- Qualifications and Experience PDF
- Project Approach PDF
- Contract Exceptions redlined Word document (if exceptions are taken)
- W-9 form (for iSupplier registration)
Key dates
- Solicitation Opens
- 11/6/2026 9:34 AM
- Pre-Offer Meeting
- 11/12/2026 1:00 PM CT
- Amendment #1 Published
- 11/13/2026
- Deadline to Submit Questions in iSupplier
- Tuesday, 11/17/2026, 2:00 PM Central Time
- Amendment #2 Published
- 11/20/2026
- Solicitation Closes
- 12/4/2026 2:00 PM CST
- Responsive Offers Provided to BAO for Review
- 12/07/2026
- Responsive Offers Provided to Evaluation Committee
- 12/07/2026
- Evaluation Committee
- 12/11/2026
- Intent to Award Issued
- 12/17/2026
How to submit
- Method
- Electronic via the iSupplier online environment
- Instructions
- Online submission via iSupplier required; hard copy offers not considered except as required by law. Evaluation criteria PDFs must be kept separate and titled by section.
Contract details
- Place of performance
- Nashville, TN
- Insurance and bonding
- General Liability Insurance of $1,000,000.00 per occurrence; Automobile Liability Insurance of $1,000,000.00; Worker's Compensation Insurance with statutory limits and Employer's Liability Insurance of no less than $100,000.00.