About this opportunity
AI summaryThe Colorado Department of Public Safety seeks proposals for an offsite Distance Learning Management System platform capable of supporting isolated, distinct learning environments. The solution must provide segregated user data and content, automated self-service registration and password resets, role assignments, custom reporting, criteria-triggered notifications, and tailored review templates. Offerors must submit digital proposals through Vendor Self Service by December 9, 2026, at 2:00 PM MT, and submit any questions by November 16, 2026. The department has established a budget of $975,000.00 for the one-year contract, and the evaluation committee will assess mandatory qualification requirements on a Met/Not Met basis before considering pricing.
Buyer and opportunity details
- Client
- Colorado Department of Public Safety
- Solicitation No.
- RAAA 2027-0083
Scope of work
- SaaS Distance Learning Management System platform implementation
- Isolated learning environments for CDPS internal users and approximately 15,000 external partners
- Central Payroll Processing System data integration
- Single Sign-On configuration protocols
- Saba legacy platform data migration strategy and execution
- Joint Quality Assurance testing and post-launch support
- Training curriculum delivery including virtual and on-site sessions
- Administrative documentation and end-user training materials
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Section 5 Compliance Matrix & Technical/Functional Capabilities | 35% |
| Data Migration & Systems Integration | 20% |
| Security, Accessibility & State Compliance | 15% |
| Implementation Plan, Timeline & Quality Assurance | 10% |
| Training, Documentation & Ongoing Support | 10% |
| No Exceptions to State IT Contract | 10% |
| Price | Not specified |
Minimum qualifications
- Compliance with Level AA of the most current version of Web Content Accessibility Guidelines (WCAG)
- Compliance with Colorado Information Security Policies (CISP)
- Current SOC 2 Type II Compliance Attestation report
- Current Voluntary Product Accessibility Template (VPAT)
- Formal certification that all data and SaaS infrastructure are hosted on servers located exclusively within the United States
Documents to include with your response
- Completed and electronically signed Signature Page
- Validation of Service-Disabled Veteran-Owned Small Business registration (if applicable)
- Word version of the Contract marking any exceptions using Track Changes (if applicable)
- Section 5 Compliance Matrix (Section 5.A Requirements and Section 5.B Tasks of Exhibit A)
- Current SOC 2 Type II Compliance Attestation report
- Current Voluntary Product Accessibility Template (VPAT)
- Formal US server hosting certification
- Written security plan
- Cost Proposal via Exhibit B Pricing Sheet
- Work Breakdown Structure, project schedule, QA testing plan, and project manager resume
Key dates
- Publication Date
- 11/6/26
- Deadline for Questions
- 11/16/26
- Written inquiries due
- Monday, November 16, 2026 at 2:00 PM MT
- State's responses to written inquiries published (estimated)
- Friday, November 20, 2026
- Proposals due
- Wednesday, December 9, 2026 at 2:00 PM MT
- Public opening of submitted proposals
- Wednesday, December 9, 2026, at 3:30 PM MT
- Demonstrations from selected proposers (estimated)
- Monday, January 4, 2027 through Friday, January 8, 2027
- Publication of Intent to Award (estimated)
- Friday, January 15, 2027
- Desired Contract or Purchase Order start date
- March 1, 2027
How to submit
- Method
- Electronic via Vendor Self Service (VSS)
- Instructions
- Responses must be submitted through Vendor Self Service (VSS). Emailed and faxed proposals will not be accepted.
Contract details
- Term
- March 1, 2027 through June 30, 2027, with up to five additional one-year renewal periods not to exceed five years and four months total (ending June 30, 2032)
- Estimated value
- $975,000.00
- Place of performance
- 700 Kipling St, Denver (for on-site group training sessions)
- Insurance and bonding
- Awarded Offeror must submit certificate(s) of insurance evidencing coverage for types and amounts required by the Insurance provision in the Contract or Purchase Order Terms and Conditions prior to execution.