About this opportunity
AI summaryThe City of Lafayette seeks proposals from qualified onshore USA organizations to provide citywide janitorial and custodial services. The requested scope includes sweeping, damp-mopping, buffing, floor-dry-cleaning, and high dusting, alongside day porter duties and periodic floor maintenance across municipal facilities. Mandatory submission items include a signed cover sheet, non-collusion certificate, written proposal narrative, insurance information, at least three client references, a customer support and staffing plan, and a bid guarantee bond. An evaluation committee will score responsive proposals out of 100 points based on pricing and cost reasonableness (35 points), staffing and supervision (25 points), technical approach and quality control (20 points), and experience and past performance (20 points). Interested bidders must attend a pre-bid conference by November 19, 2026, and submit questions by November 23, 2026. Proposals must be uploaded to the Rocky Mountain E-Purchasing System (Bidnet) by December 18, 2026, at 5:00 PM MT.
Buyer and opportunity details
- Client
- City of Lafayette
- Solicitation No.
- RFP-26-33-FM
Scope of work
- Routine custodial tasks across multiple municipal facilities
- Day porter services for weekday and weekend needs across the city
- After-hours cleaning at non-secure buildings
- Escorted or controlled-access cleaning during operating hours at the Golf facility and Police Station
- Periodic floor scrubbing, stripping, finishing, and touch-up
- Carpet cleaning using hot water extraction, bonnet, or rotary shampoo methods
- Work order system administration and supply ordering through the designated city procurement portal
- Provision of low-noise equipment, cleaning chemicals, consumables, and personal protective equipment
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Pricing and Cost Reasonableness | 35 points |
| Staffing, Supervision, and Security Compliance | 25 points |
| Technical Approach, Quality Control, and Work Plan | 20 points |
| Experience, Past Performance, and References | 20 points |
Minimum qualifications
- Offerors must meet all mandatory qualification requirements scored on a Met/Not Met basis
- List of all licenses, certifications, and bonding of personnel employed by Contractor
- Ability to conduct security background checks and submit employees for City approval prior to working on-site
- Demonstrated experience providing comparable custodial services across multiple municipal or public sector facilities
Documents to include with your response
- Signed Request for Proposal Cover Sheet
- Signed Non-Collusion Certificate
- Written narrative Proposal defining methods and means
- List of licenses, certifications and bonding of personnel
- Copy of Certificate of Insurance (COI) or affirming statement
- Bid Bond, if required
- Completed W-9
- At least three (3) reference contacts for similar projects
- Customer Support/Staffing Plan with FTE schedules, times to complete, and equipment requirements
- Completed APPENDIX C – Price Sheet & Proposed Master Cleaning Specifications, Recent Loss Run/History Report, 300A OSHA Report, and Contract Exceptions
Key dates
- RFP Issued via Rocky Mountain E-Purchasing System/Bidnet
- November 6, 2026
- Mandatory Pre-Proposal Conference
- Thursday, November 19, 2026 | 10:00AM
- Prospective Vendors Written Inquiry Deadline
- November 23, 2026 | 5:00PM MT
- City’s Response to Written Inquiry
- November 27, 2026
- Proposal Submission Deadline
- December 18, 2026 | 5:00PM MT
- Interviews/Oral Presentations
- Week of December 28, 2026
- Contract start
- on or around March 1, 2026
How to submit
- Method
- Electronic via Bidnet
- Instructions
- Upload sealed proposals to the Rocky Mountain E-Purchasing System at https://www.bidnetdirect.com/Colorado/CityofLafayette. Telegraphic or electronic responses such as Email, Fax, or Drop Box cannot be accepted.
Contract details
- Term
- Initial term anticipated to begin on or around March 1, 2026 and end on December 31, 2027, with up to 3 renewal options through December 2030.
- Place of performance
- Multiple City of Lafayette facilities, including Lafayette City Hall, Golf facility, and Police Station in Lafayette, Colorado.
- Insurance and bonding
- Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate; Professional Liability of $1,000,000 per claim and $2,000,000 aggregate (if professional services provided); Workers' Compensation at statutory limits under Colorado law; Comprehensive Automotive Liability of $500,000 combined single limit per occurrence; 5% bid guarantee bond or certified cashier's check and 100% Performance and Payment Bonds if applicable to contracts for construction, repai…