About this opportunity
AI summaryBeaufort County requests competitive proposals from qualified professional services firms to deliver grant administration and construction oversight services for its $950,000 CDBG-Neighborhood Revitalization grant project. The selected administrator will verify beneficiary eligibility, prepare work write-ups and bid documents, oversee construction contractor procurement, monitor cross-cutting federal compliance, and oversee owner-occupied housing reconstructions. Eligible onshore organizations and their project managers must demonstrate prior experience administering more than one CDBG project. The County will evaluate proposals based on experience, staff qualifications, capacity and availability, approach, cost reasonableness, and certified business status. Firms must submit questions by email by November 14, 2026, at 5:00 p.m. Eastern Time. Final proposals must be received by November 24, 2026, at 2:00 p.m. Eastern Time.
Buyer and opportunity details
- Client
- Beaufort County
- Solicitation No.
- EM FY27-001
Scope of work
- Day-to-day grant administration for CDBG-NR 24-C-4217
- Satisfy Funding Approval conditions, prepare environmental review records and Request for Release of Funds
- Prepare and maintain required compliance plans including Equal Employment, Fair Housing, Section 3, and Section 504
- Establish and maintain grant files, case files, financial records, drawdowns, and REDD reports
- Verify beneficiary eligibility, income qualification, and document low- and moderate-income benefit
- Inspect existing units, prepare work write-ups, cost estimates, and bid specifications for reconstruction
- Assist in advertising competitive solicitations, bid opening, responsiveness review, and award recommendations for construction
- Conduct progress inspections, review payment applications and lien waivers, and coordinate final inspections
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Experience with CDBG or equivalent HUD CPD / federal housing programs | 30 |
| Staff qualifications and proposed staffing plan | 25 |
| Capacity, availability, and ability to meet the Section 30 schedule | 15 |
| Approach, understanding, and proposed methodology | 15 |
| Cost proposal (reasonableness, completeness, and separation of admin vs. activity delivery) | 10 |
| Documented HUB, M/WBE, SDVOB, or Section 3 business concern status | 5 |
Minimum qualifications
- Demonstrated experience administering more than one CDBG project
- Successful completion of at least two housing rehabilitation or reconstruction projects funded by CDBG, CDBG-DR, HOME, or equivalent program
- Knowledge of 2 CFR Part 200, 24 CFR Part 58, Section 3 (24 CFR Part 75), and North Carolina Department of Commerce CDBG procedures
- Adequate staffing and capacity to meet the Section 30 schedule, including the December 28, 2026 conditions deadline
- No debarment, suspension, or exclusion under SAM.gov or the North Carolina debarred-vendors list
- SAM.gov registration maintained
Documents to include with your response
- Firm Information
- Comparable project experience documentation
- At least three local-government client references
- Resumes and staffing plan identifying key personnel and roles
- Approach and schedule narrative
- Cost proposal separating program administration and activity delivery not-to-exceed fees, hourly rates, and reimbursables
- Conflict-of-interest disclosure
- E-Verify affidavit
- Non-collusion and non-debarment certification
- Insurance certificates or commitment to provide coverages upon award
Key dates
- RFP issued / advertised
- Friday, November 7, 2026
- Questions due by email
- Friday, November 14, 2026, 5:00 p.m. Eastern Time
- Addenda issued (if any)
- Monday, November 17, 2026
- Proposals due
- Tuesday, November 24, 2026, 2:00 p.m. Eastern Time
- Evaluation and scoring complete
- by close of business Monday, November 30, 2026
- Anticipated Board consideration
- Monday, December 7, 2026
- Release of Funding Approval Conditions
- December 28, 2026
- Environmental Review and required compliance plans
- January 28, 2027
- Request for Release of Funds
- February 28, 2027
- Obligation of funds
- December 28, 2028
How to submit
- Method
- Sealed hard copy
- Instructions
- Submit one original and three complete copies sealed to Hollie Jones, Purchasing Officer, Beaufort County Government, 132 West 2nd Street, Washington, NC 27889. Proposals shall not exceed 25 pages, excluding resumes, licenses, and required forms. Marked ATTN: RFP – CDBG-NR 24-C-4217 Grant Administration – Do Not Open Until Tues, November 24th 2:00pm.
Contract details
- Term
- Full grant period through closeout documents to REDD by June 28, 2029
- Place of performance
- Beaufort County, North Carolina
- Insurance and bonding
- Workers' Compensation: statutory; Commercial General Liability: $1,000,000 per occurrence / $2,000,000 aggregate; Automobile Liability: $1,000,000 combined single limit; Professional Liability (Errors and Omissions): $1,000,000 per claim. Beaufort County named as additional insured on general liability. 30 days written notice required prior to cancellation or reduction.
- Funding
- HUD CDBG-NR via North Carolina Department of Commerce, Rural Economic Development Division (REDD), Grant No. 24-C-4217; 2 CFR Part 200; Build America, Buy America (BABA)