About this opportunity
AI summaryThe City of Fort Collins Utilities requests proposals from qualified onshore U.S. service providers to provide on-call public relations and communications support for Utilities capital construction projects. The selected contractor will supplement in-house staff by providing strategic communications planning, branding, community engagement, digital outreach, media relations, and crisis communications support during design and construction. Interested vendors must perform the work offsite and submit proposals online through the Rocky Mountain E-Purchasing System by 3:00 PM MT on December 11, 2026. Prospective offerors must email written questions to Beth Diven no later than 3:00 PM MT on November 20, 2026. The City will issue work order agreements evaluated on technical skills, work experience, availability, approach, firm capability, and cost.
Buyer and opportunity details
- Client
- The City of Fort Collins Utilities
- Solicitation No.
- 10375
Scope of work
- Strategic outreach and community engagement
- Branding and visual brand standards
- Crisis communications support
- Managing public perception and mitigating community disruptions
- Multi-channel and digital communications
- Media relations and content development
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Scope of Proposal | 2.0 |
Minimum qualifications
- A minimum of five (5) years of active experience managing municipal communications
- Documented experience navigating the local media market
Documents to include with your response
- Acknowledgement form (Section V)
- Technical offer / detailed narrative of services proposed
- Organization Chart / Proposed Project Team
- Resumes for each assigned service provider and technical person
- List of firm qualifications and specific personnel experience
- Minimum of three references for similar public agency projects within the last 5 years
- Triple Bottom Line (TBL) sustainability information
- Schedule of billing rates by employee category and job title (including subconsultants)
Key dates
- Question deadline
- 3:00 PM MT on November 20, 2026
- RFP DUE
- 3:00 PM MT (Mountain Time), December 11, 2026
- Award of Contract (tentative)
- End of January 2026
How to submit
- Method
- Electronic via the Rocky Mountain E-Purchasing System (RMEPS)
- Instructions
- Submitted online at http://www.bidnetdirect.com/colorado/city-of-fort-collins; may submit one additional complete proposal clearly marked 'FOR PUBLIC VIEWING' with allowed redactions; no links to other files or websites permitted.
Contract details
- Term
- Rate schedules firm for at least one (1) year; Agreement period commences on Effective Date with options to renew negotiated at renewal, continuing up to one (1) year to complete active work.
- Place of performance
- Fort Collins, CO
- Insurance and bonding
- Workers' Compensation and Employer's Liability conforming to statutory limits of $100,000; General Liability (broad form) coverage; Automobile Liability (broad form) not less than $1,000,000 combined single limits. City named as additional insured on general and automobile liability.