About this opportunity
AI summaryThe City of Warren seeks electronic bids from qualified onshore vendors to print, bundle, and ship four seasonal editions of the City of Warren Program Guide/Booklet. The requested scope involves printing 57,500 copies per edition of an 8 by 10.5-inch booklet featuring a 4-page cover on 70-pound gloss text and 24 internal pages on 35-pound alternative offset text with saddle-stitch binding and four-color process CMYK ink. The awarded contractor will receive print-ready PDFs and deliver the finished products directly to the post office under a one-year contract term. Bidders must complete all forms, provide necessary signatures and relationship disclosures, and submit electronic bids through the BidNet (MITN) system. Proposals are due on or before 12:30 PM on Wednesday, November 18, 2026, and a public bid opening will follow at 1:00 PM EST via Zoom.
Buyer and opportunity details
- Client
- City of Warren
- Solicitation No.
- ITB-W-2031
Scope of work
- Printing four seasonal editions of the City of Warren Program Guide/Booklet
- 57,500 copies per edition, 28 pages total (24 pages text plus 4-page cover)
- 8 x 10.5 finished size with saddle-stitch binding and four color process CMYK on all pages
- 70# Gloss Text stock cover and 35# Alternative Offset stock text
- PDF proofing including up to 3 digital proofs without charge
- Pre-flight pre-press corrections as needed
- Sorting and bundling for Postal Patron Saturation Walk Sequence Carrier Route Presort / ECRWSS delivery
- Delivery of finished product to the Warren Post Office and extra copies to the Communications Department
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Adherence to bid requirements | Not specified |
| References | Not specified |
| Price | Not specified |
| Availability of product | Not specified |
| Location | Not specified |
| Quality of product | Not specified |
| Time of delivery | Not specified |
Minimum qualifications
- Habitually perform with own forces at least seventy-five percent (75%) of the work involved
- Registered with, participates in, and utilizes the E-Verify Program
- Not an Iran linked business as defined in Section 2(e) of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012
- Personnel driving on City property must have appropriate valid driver's license and meet minimum statutory insurance requirements
- Thoroughly familiar with U-S postal regulations and Warren zip codes
Documents to include with your response
- Completed bid document pages 1-14
- Signed Bid Proposal Form (Page 3)
- Signed Acknowledgment of Addenda (Page 3)
- Pricing Detail (Page 4)
- Signed Price Clause (Page 4)
- Signed Estimated Quantities Clause (Page 4)
- List of 3 municipal or company references (Page 5)
- Relationship disclosure if applicable (Page 6)
- Signed General Conditions acknowledgment (Page 11)
- Paper samples, paper specifications, and printed sample of previous community activity guides upon request prior to award
Key dates
- Electronic bids due
- 12:30 PM, Wednesday, November 18, 2026
- Public bid opening via Zoom
- 1:00 PM EST on November 18, 2026
- First Edition delivery to post office
- February 16, 2027
- Second Edition delivery to post office
- May 17, 2027
- Third Edition delivery to post office
- August 16, 2027
- Fourth Edition delivery to post office
- November 15, 2027
How to submit
- Method
- Electronic via the BidNet (MITN) procurement system
- Instructions
- Upload scanned completed document (pages 1-14) including signed Page 3 and all other appropriate signed clauses.
Contract details
- Term
- Entire contract period, with sole option for the City to extend the contract for two months
- Place of performance
- Warren Post Office, 28401 Mound Rd, Warren, MI 48090 and City of Warren Communications Department, 5460 Arden Ave, Warren, MI 48092
- Insurance and bonding
- Personnel driving a vehicle on City property shall have or exceed minimum statutory insurance requirements.