What the buyer needs
AI summaryThe University of Washington requires promotional and branded products from restricted licensees. Selected vendors must supply either a broad line of promotional products, awards, and apparel, or a specialized category of items across a one-year contract term with offsite performance. Only onshore United States organizations are eligible to bid. Interested vendors must submit all correspondence and proposals digitally through the University of Washington Workday Strategic Sourcing system, and submit all questions by November 16, 2026.
Scope of work
- Promotional products, awards, and apparel, or specialized product categories
- Branded items compliant with University of Washington trademark and brand standards
- Customizable products ordered on an as-needed basis
- Online catalog or webstore creation interfacing with University catalog management/Workday
- Quarterly sales and royalty reporting through IMGCL systems
- Customer service and regular business reviews
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Demonstrated background and experience of the Bidder in compliance with stated requirements | Not specified |
| Bidders pricing schedule together with experience in working with higher education and/or public sector clients | Not specified |
| Character, integrity, reputation, judgment, experience and efficiency of the bidder | Not specified |
| Ability, capacity, and skill of the bidder to perform or provide the service required | Not specified |
Minimum qualifications
- Minimum of three (3) years of experience providing promotional products
- Currently licensed with IMGCL or agree to become licensed within 30 days of award
- Membership in the Fair Labor Association (FLA)
- Licensed to do business in the State of Washington
Documents to include with your response
- Section I: Introduction
- Section II: Three references
- Section III: Capabilities statement and completed Attachment C Requirements Checklist
- Section V: Educational discount fee schedule and rates
- Section VI: Pricing methodology and product sources
- Attachment A Small Business Response Form
- Attachment B WIPHE Participation Response Form
- Attachment D Execution of Offer Form
- Corporate code of conduct
- Documentation of staffing or organization structure
How to submit
- Method
- Electronic via the Workday Strategic Sourcing System
- Instructions
- Submitted via Workday Strategic Sourcing System (WSS). Attachments should be in PDF format. ZIP or RAR compressed file formats cannot be received.