What the buyer needs
AI summaryThe Kansas Department for Aging and Disability Services requires a contractor to provide State Institutional Alternatives services. The contractor will act as the administrative agent handling overall program delivery, coordination, governance, compliance, census tracking of hospital beds, and payment processing for reimbursable services. The scope also entails operating, staffing, and maintaining a statewide behavioral health crisis hotline 24 hours per day, seven days per week. Only onshore United States organizations are eligible to bid. Interested vendors must register with the State of Kansas prior to the bid closing date and submit all required documents, signed forms, and a Tax Clearance Certificate. Responses must be submitted digitally by December 22, 2026, at 2:00 PM CST, and all inquiries are due by December 1, 2026. The contract begins upon award and extends through June 30, 2029, with two optional 12-month renewals.
Scope of work
- State Institutional Alternatives administration and coordination
- Operation and staffing of a 24/7 centralized statewide behavioral health crisis hotline
- Coordination with 988 Suicide and Crisis Lifeline providers in Kansas
- Census tracking and availability monitoring for participating hospital beds
- Development of operational dashboards and configurable role-based reporting
- Data integration, interoperability, and secure interface maintenance with external systems
- Compliance with Kansas IT security, privacy, and ITEC policies
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Cost and Pricing | 10% |
Minimum qualifications
- Mandatory Bidder Registration with the State of Kansas approved before bid closing date
- Established firm recognized for capacity to perform with sufficient personnel
- Three references purchasing similar items or services in the last 5 years
Documents to include with your response
- Signature Sheet
- Tax Clearance Certificate
- Certification Regarding Immigration Reform and Control
- Sexual Harassment Policy
- Boycott of Israel Form
- Transmittal Letter
- Technical Proposal
- Cost Proposal / Cost Sheet
- Signed Event Details Document
- Business Associate Agreement acknowledgement
How to submit
- Method
- Email or courier
- Instructions
- Email to [email protected] (max 20MB per email) or courier to Office of Procurement and Contracts in Topeka, KS using separate flash drives for technical and cost proposals.
