Turnkey Destination Management Services for Band Travel, Lodging, and Event Support in New York

The Wisconsin Department of Administration seeks a vendor to provide destination management services through a turnkey travel and event-management program. The base program requires five consecutive nights in a centrally located Manhattan hotel for 400 students in quad occupancy and 10 staff in single occupancy, along with an independent rehearsal facility for the full band. The contractor must also arrange New York area parking, staging, permitting, loading, unloading, and dispatch for the agency's equipment box truck, as well as all ground transportation from airport arrival through departure and operational support for rehearsals and parade day movements. Additionally, the scope includes 24-hour emergency availability, itinerary development, supplier coordination, contingency planning, financial administration, post-trip reconciliation, and all associated taxes, fees, labor charges, and gratuities. Only onshore organizations based in the United States are eligible to bid, and work will occur both onsite and offsite. Questions were due on November 12, 2026, and applicants may submit proposals digitally via email or online.