What the buyer needs

AI summary

The evaluation will consider total cost of ownership, functional fit, and vendor experience. UCPS intends to use best-value competitive negotiations.

Scope of work

Provide, implement, host, support, and maintain integrated Food Management Software & Services
Student eligibility, direct certification, verification, and online applications processing
Front-of-house point of sale (POS) operations and system integration
Uploads to the State Agency school nutrition technology system for month-end reporting
Integration with Infinite Campus student information system and financial/ERP platforms
Data retention, data conversion, and transfer from legacy systems
Implementation, project management, data migration, training, and post-go-live support
Compatible hardware, if necessary

Criterion	Weight / scoring
Total cost of ownership and price transparency	25
Functional fit and required modules	20
Vendor experience in NC K12, references, viability, and roadmap	15

Must serve as one prime contractor responsible for the complete solution and all proposed components.
Must comply with statutory requirements of the State of North Carolina for E-Verification (Article 2 of Chapter 64 of North Carolina General Statutes).
Must comply with Iran Divestment Act requirements and N.C.G.S. § 143C-6A-5(b).

Functional requirements matrix (Appendix A)
Technical and security questionnaire (Appendix B)
Pricing forms and total cost of ownership (Appendix C)
Sample contract, license/subscription terms, data-processing terms, service-level agreement, and all proposed terms
Required certifications and signed forms
Cost Proposal Sheet
Exceptions section (if any)
VPAT or equivalent accessibility conformance report
Independent security assurance report or certification (such as SOC 2 Type II)
Certificates of insurance

Method: Hard copy and digital copy
Instructions: Return one (1) hard copy and one (1) digital copy of your response to Union County Public Schools, Attention: Jacob Phipps, 400 N. Church St., Monroe, NC 28112. All responses must have the bid number 7-2870002 on the outside of the package.