About this opportunity
AI summaryThe buyer, a government authority located in McAllen, TX, requires a vendor to provide catering, entertainment, field trips, fundraising, food, restaurants, rentals, retail, and other related products and services. Specific scope items include fundraising programs, merchandise, photography, and yearbooks; field trip admission fees and group packages; entertainment services such as DJs, magicians, comedians, characters, and gaming; and restaurant services including individual or group meals, catering, pick-up, and delivery. Only USA-based organizations qualify for this opportunity. The winning vendor must perform all work offsite at their own office premises. The buyer seeks proposals for the budget and has not specified an exact dollar amount. Interested bidders must submit all questions no later than June 21, 2029.
Buyer and opportunity details
- Client
- McALLEN INDEPENDENT SCHOOL DISTRICT
Scope of work
- Fundraising Products and Services
- Field Trip Destinations and Related Services
- Entertainment Services
- Restaurant Services
- Catering packages
- Rentals and retail products
- Pick-up and delivery services
- Product sales programs and online fundraising platforms
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| the purchase price | Not specified |
| the reputation of the vendor and of the vendor's goods or services | Not specified |
| the quality of the vendor's goods or services | Not specified |
| the extent to which the goods or services meet the District's needs | Not specified |
| the vendor's past relationship with the District | Not specified |
| the impact on the ability of the District to comply with laws and rules relating to historically underutilized businesses | Not specified |
| the total long-term cost to the District to acquire the vendor's goods or services | Not specified |
| principal place of business in Texas or employs at least 500 persons in Texas | Not specified |
Minimum qualifications
- Well-established organization with adequate trained personnel
- Not debarred, suspended, proposed for debarment, or voluntarily excluded from procurements
- Not identified in the Debarment and Suspension list issued by GSA
- Adequate financial resources or ability to obtain them
- Satisfactory record of performance, integrity, and ethics
Documents to include with your response
- Form W-9 Request for Taxpayer Identification Number and Certification
- Contractor Certifications Form (including Felony Conviction Notification)
- Form 1295
- Conflict of Interest form
- Price lists or pricing pages
Key dates
- Questions due
- June 21, 2029
How to submit
- Method
- Electronic via the Ionwave portal, or sealed hard copy package via mail or hand delivery
- Instructions
- Electronic submittal preferred via Ionwave. Sealed packages accepted on CD, USB, or paper/hardcopy delivered to 2000 N. 23rd Street, McAllen, TX. Must include completed W-9, Contractor Certifications Form, Form 1295, Conflict of Interest, and pages with signature/pricing.
Contract details
- Term
- One year from the date of acceptance by the Board of Trustees, with the District reserving the right to extend up to ninety (90) days.
- Place of performance
- Offsite / Vendor office premises in McAllen, TX area
- Insurance and bonding
- Statutory Workman's Compensation; Commercial General Insurance of $1,000,000 each claim and aggregate; Business Commercial/Personal Auto Liability per Texas Tort Claims Act ($100,000 property damage per occurrence); Acord 25 Certificate naming District as additional insured.