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RFP opportunity

Comprehensive Dining Services for Western Carolina University

Submission deadlineNov 9, 2026See documents for time and submission instructions
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About this opportunity

AI summary

The buyer requires a vendor to provide dining services for a government authority located in Lillington, NC. The requested scope includes providing food and non-alcoholic beverages for events, as well as managing alcohol service in compliance with State law, Jackson County ordinances, and University policies. Alcohol guidelines mandate serving non-alcoholic beverages and food alongside alcohol, limiting alcohol service to a maximum of 1.5 hours for receptions or 2.5 hours with full meal service, and prohibiting alcohol service before 5:00 pm on weekdays except for designated athletic events. The buyer specifies a five-year contract period and requires all work performance to occur onsite. Bidders must meet the onshore eligibility requirement restricting participation to the USA only. The buyer holds a pre-bid meeting on September 30, 2026, and sets a deadline for all question submissions no later than October 6, 2026. The buyer lists no explicit budget and is looking for proposals.

Buyer and opportunity details

Client
Western Carolina University

Scope of work

  • Dining Services

Minimum qualifications

  • Compliance with Article 2 of Chapter 64 of the NC General Statutes (E-Verify verification)
  • Onshore (USA Only)

Documents to include with your response

  • Cover Letter
  • Title Page
  • Completed and signed EXECUTION PAGES
  • Signed receipt pages of any addenda released
  • Completed requirements of EXHIBIT A: WCU RFP SUBMITTALS
  • Completed and signed ATTACHMENT E: CERTIFICATION OF FINANCIAL CONDITION

Key dates

Hold Pre-Proposal Meeting
September 23, 2026
Mandatory Site Visit RSVP
September 28, 2026
Site Visit
September 30, 2026
Submit Written Questions
October 6, 2026
Provide Response to Questions
October 11, 2026
Proposals due
2:00 pm ET on November 9, 2026
Contract Award
March, 2026

How to submit

Method
Electronic via the agency portal
Instructions
Submitted electronically to WCU's Bonfire Portal at https://wcu.bonfirehub.com.

Contract details

Term
Initial term of five (5) years
Place of performance
Onsite in Lillington, NC
Insurance and bonding
Worker's Compensation, Commercial General Liability ($500,000 or $1,000,000 limit depending on contract value), Automobile Liability ($250,000 or $500,000 limit).
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