What the buyer needs
AI summaryThe Hall County Library System in Gainesville, Georgia, requires one uniformed, unarmed security guard seven days per week to patrol and monitor the library's interior, exterior, and adjacent parking lots. The guard must maintain a visible presence, assist staff in removing or excluding individuals per library policy, offer professional security advice, and deliver detailed activity reports. Only USA-based organizations are eligible to bid on this opportunity. Interested vendors must submit all questions no later than October 19, 2026. The contract term lasts for one year, and the buyer is seeking budget proposals from bidders. The provided text does not specify proposal submission methods, submission deadlines, or evaluation criteria.
Scope of work
- Provide one uniformed unarmed security guard seven days per week
- Patrol and monitor the interior and exterior of the library and adjacent parking lots
- Assist in removal and exclusion of individuals based on library policy and laws
- Provide library staff with professional advice on security-related matters
- Provide detailed and accurate reporting of events and activities
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Qualifications of the company submitting a proposal | Not specified |
| Relevant similar experience providing security services | Not specified |
| Approach to providing security services for the Library | Not specified |
| Ease and timeliness of implementation of service | Not specified |
| References/customer service plan | Not specified |
| Quality, completeness, and thoroughness of the proposal as submitted | Not specified |
| Pricing | Not specified |
Minimum qualifications
- Actively licensed by the state of Georgia to provide security services
- Comply with federal E-verify requirements and possess official E-verify number
- Capacity to begin providing security services by January 1, 2027
Documents to include with your response
- Signed Cover letter/statement of interest
- Overview of company history and organizational structure
- Description of general approach, organization, and staffing required
- Description of guard training in customer service and de-escalation techniques
- Approach to handling complaints or concerns regarding employees
- Experience and specific examples of similar security services provided
- Three client references
- Name, title, experience, and contact info of manager, plus subcontractor details if applicable
- Proposed pricing per hour in a separate enclosed document
- E-verify affidavit and number, SAVE affidavit, current business license, and proof of insurance coverage
How to submit
- Method
- Hand delivered, mailed, or electronic digital submission via email or thumb drive
- Instructions
- Submit three paper copies and one digital copy (via thumb drive or email to [email protected]) to Hall County Library System Administrative Offices, 127 Main St. NW, Gainesville, GA 30501 by November 5, 2026 at 3:00 p.m. Outer package must note reference to Security Services Proposal 11.26. Pricing must be in a separate enclosed document.