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Countywide Mapping Project Services

VirginiaVirginia, USADue Wednesday, November 18, 2026
Client
Virginia
RFP Number
GIS-2071
Posted
10/2/2026
Category
GIS Services
Budget
Looking for Proposals
NAICS
—
Set-aside
—
Contact
—

Description

AI Generated

The buyer requires a vendor to provide countywide mapping project services, which include acquiring current 3-band, 8-bit color digital orthophotography and updating existing planimetric feature layers. During February and early March of 2027, the contractor must acquire, process, and deliver color digital aerial imagery offsite for the designated contract map area using Global Navigation Satellite System and Inertial Measurement Unit data to support digital aero-triangulation and existing GPS ground control stations. Only onshore US organizations are eligible to bid for this opportunity, and vendors may submit proposals for alternative systems equal to or better than the existing format. Interested parties must submit their responses digitally via email or online, and the buyer is looking for proposal budgets to cover a one-year contract term.

Key solicitation details

AI-extracted from RFP_A306_HENRY_COUNTY_COUNTYWIDE_MAPPING_PROJECT.pdf. Confirm against the original documents before bidding.

The County of Henry is soliciting proposals from qualified firms for a countywide mapping project. The project involves acquiring 3-band, 8-bit color digital aerial imagery, QL1 airborne LiDAR data, digital aero-triangulation, and updating existing planimetric features and 2-foot contour layers. All responsible firms, including SWAM and military family-owned businesses, are encouraged to submit proposals.

Issued by
County of Henry
Proposals due
3:00 p.m., Local Prevailing Time, November 18, 2026
Imagery acquisition window
February, early March of 2027
How to submit
One method only: Sealed paper copy with USB drive via postal mail/delivery or electronic via eVA portal
Submission details
Submit 1 paper proposal and 1 USB Flash Drive to Purchasing Dept Room 210, or 1 electronic PDF (max 2 files, max 25MB total) via https://eva.virginia.gov. No fax.
Contract term
Initial contract period of one (1) year from the date of the Notice of Award, with options to negotiate three (3) additional 1-year terms.
Place of performance
Henry County, Virginia (Offsite)
Insurance and bonding
Contractor must maintain Statutory Workers' Compensation, Automobile Liability, Comprehensive General Liability (including Completed Operations, Contractual Liability, Personal Injury, XCU, Broad Form Property Damage), and Umbrella Liability. Owner named as additional insured.
Funding
Code of Virginia §2.2-4311.2 and Title 54 Chapter 11 requirements

How proposals are evaluated

Methodology, management, technical approach, and understanding of project20 Points
Qualifications and experience of personnel assigned to projects of similar scope30 Points
Capacity to accomplish the work in a specified time20 Points
Location and ability to respond to County requests for services efficiently and expeditiously20 Points
Completeness of proposal10 Points

Scope of work

  • Acquire, process, and deliver 3-band, 8-bit color digital aerial imagery
  • Acquire and process QL1 airborne LiDAR data achieving minimum 8 points per square meter
  • Perform digital aero-triangulation and generate formal DAT reports
  • Develop breaklines and QL1 vertical accuracy Digital Elevation Models (DEMs)
  • Deliver uncompressed TIFF and compressed MrSID digital orthoimage tiles
  • Update existing 1 inch to 100 feet planimetric feature layers
  • Update existing Digital Terrain Models (DTM) and 2-foot contour data files
  • Deliver final seam line polygons in ESRI shapefile format

Minimum qualifications

  • Registered suppliers on Virginia's Electronic Procurement System (eVA) if submitting electronically
  • Must acquire all proper permits and licenses required by local and state authorities
  • Compliance with Virginia State Corporation Commission (SCC) registration requirements
  • Prohibition of employing illegal aliens and forced or indentured child labor

Documents to include with the bid

  • Signed Proposal Requirements and Non-Collusion Statement
  • State Corporation Commission (SCC) Registration Form
  • Subcontractor listing form
  • School board employee certification regarding criminal record (if applicable)
  • Proposed flight line and exposure diagram
  • Current manufacturer sensor calibration report
  • Implementation schedule
  • List of references for similar past projects

Source and verification

Original source

Craxy AI summarizes this opportunity from the original listing and available solicitation documents. Confirm submission instructions and amendments with the issuing source before responding.

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