About this opportunity
AI summaryThe Ann Arbor Downtown Development Authority seeks a qualified team of professionals to provide as-needed public art project facilitation and management services for various public art and placemaking projects. The selected vendor will deliver public art planning, general consultation, project cost estimating, calls for art management, technical support, marketing, and installation quality control. Work must be performed onsite, and eligible offerors are limited to onshore US organizations. Questions must be submitted by November 13, 2026. Proposals are due by December 3, 2026, at 3:00 p.m. local time, and responses can be submitted digitally via email or online. The resulting contract term will last for two years, and proposals must remain valid for at least 120 days from the due date.
Buyer and opportunity details
- Client
- Ann Arbor Downtown Development Authority
- Solicitation No.
- 2026-05
Scope of work
- Provide expertise for creative project planning
- Provide logistics and technical knowledge for public art installations
- Reach local, national, and international artists
- Manage project timelines, coaching artists through municipal review processes
- Evaluate project sites and create site visuals
- Provide project budget and timeline recommendations
- Create and market calls for art and manage artist selection
- Provide support, inspection, and quality control during installation
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Professional Qualifications | 20 Points |
| Past Involvement with Similar Projects | 30 Points |
| Proposed Work Plan | 30 Points |
| Fee Proposal | 20 Points |
Minimum qualifications
- State whether licensed to operate in the State of Michigan
- Descriptions of at least three completed public art project management projects from concept to installation inspection
Documents to include with your response
- One original signed proposal
- Separate sealed Fee Proposal
- Attachment B – Legal Status of Respondent
- Attachment C – Vendor Conflict of Interest Compliance Form
- Attachment E – Non-Discrimination Ordinance Compliance Form
- Attachment G – Living Wage Declaration
- IRS Form W-9 (for selected bidder)
Key dates
- Questions due
- November 13, 2026 by 4:00 p.m. (Local Time)
- Proposals due
- December 3, 2026 at 3:00 p.m. (EST)
How to submit
- Method
- Email or hard copy with USB/flash drive
- Instructions
- Submit one original signed proposal and completed Attachments A-G via email to [email protected] or delivered with documentation on a USB drive to 415 N. 5th Ave., 2nd Floor, Ann Arbor, MI 48104. Include a separate sealed envelope for the fee proposal.
Contract details
- Term
- Two (2) years firm pricing, with an option to extend for one additional two-year period not to exceed four years total.
- Place of performance
- Ann Arbor, Michigan
- Insurance and bonding
- Professional Liability / Errors and Omissions Insurance; Commercial General Liability Insurance naming Ann Arbor DDA as additional insured; Worker's Compensation Insurance; Motor Vehicle Liability Insurance ($1,000,000 per occurrence) naming Ann Arbor DDA as additional insured; Umbrella/Excess Liability Insurance.
- Funding
- City of Ann Arbor Non-Discrimination Ordinance and Living Wage Ordinance requirements