Johnson County Request for Proposal for Next-Generation Paper-Based Voting System

Johnson County is requesting proposals for a comprehensive, paper-based voting system to replace its existing equipment and election management environment. The scope includes approximately 1,800 ballot marking devices, 350 polling-place scanners, four high-speed central-count scanners, election management system hardware and software, carts, booths, peripherals, implementation, testing, training, and long-term support. The contract term is for one year with offsite work performance, and prices must remain firm during the initial period. Only onshore USA vendors are eligible to bid. All questions must be submitted by November 13, 2026, and final responses are due by December 3, 2026, at 2:00 PM. Submissions require completion of Form 1 Solution Requirements, Form 2 Vendor Questionnaire, Form 3 Vendor Security Checklist, proof of Kansas certification status, and AI disclosures if applicable. Proposed cost is not submitted with the initial written proposal, as it is only required from finalists at the time of the interview.