About this opportunity
AI summaryThe City of Springfield Division of Purchases seeks proposals from qualified persons or firms to provide basketball league administrator services. The scope of work includes the planning, administration, staffing, and operation of a youth basketball league, covering program development, registration and participant management, scheduling, coaches, officials, game-day operations, communication, safety and risk management, and reporting. Eligibility is limited to USA organizations for offsite performance. Offerors must submit all required RFP pages and cost forms electronically through DemandStar prior to 3:00 P.M. CST on December 3, 2026. The city will not accept hand-delivered, faxed, or emailed proposals. Prospective bidders must submit all written questions by 3:00 P.M. CST on November 23, 2026.
Buyer and opportunity details
- Client
- CITY OF SPRINGFIELD, MISSOURI DIVISION OF PURCHASES
- Solicitation No.
- 037-2027
Scope of work
- Overall league administration and program development
- Registration and participant management
- League and game scheduling
- Coaches management
- Officials and league personnel staffing and management
- Game-day operations
- Communication and customer service
- Safety, risk management, and reporting
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Evidence of Experience & References with Similar Projects (FORM 3) | 30 points |
| Expertise of Firm/Provider Personnel (FORM 4) | 20 points |
| Applicable Resources (FORM 1, 2, AND 5) | 10 points |
| Project Approach Narrative (FORM 5) | 30 points |
| Cost (FORM(S) 6 A, B) | 10 points |
Minimum qualifications
- Registration with the Missouri Secretary of State (or referenced exemption number)
- Compliance with RSMo. § 285.530 regarding unauthorized aliens and E-Verify participation
- City of Springfield business or occupational license if required by City Code
- Compliance with Section 34.600 RSMo. (Anti-Discrimination Against Israel Act)
Documents to include with your response
- Page 1-TITLE-SIGNATURE PAGE
- Transmittal Letter
- Form No. 1: Provider Profile
- Form No. 2: Key Outside Consultants
- Form No. 3: List of References and Experience
- Form No. 4: Personnel Qualifications
- Form No. 5: Project Approach Narrative
- Form No. 6A: Proposed Facility Use Fee and Form No. 6B: Total Facility Use Fee
- Form No. 7: Affidavit of Compliance
- Form No. 8: Certification Regarding Potential Conflicts of Interest
Key dates
- Date Issued
- Thursday, November 5, 2026
- Questions due
- Monday, November 23, 2026, at 3:00 P.M. (CST)
- Proposals due
- 3:00 P.M. (CST) ON THURSDAY DECEMBER 3, 2026
- Proposal Opening
- 3:00 P.M. (CST) on Thursday, December 3, 2026
How to submit
- Method
- Electronic via DemandStar (soon to be Euna OpenBids)
- Instructions
- Uploaded electronically into DemandStar; manual, electronic, or digital signature required; hand delivered, faxed, or emailed proposals will not be accepted; transmittal letter limited to four pages.
Contract details
- Place of performance
- Fieldhouse Sportscenter, Springfield, MO
- Insurance and bonding
- Commercial General Liability with limits of at least $3,000,000 occurrence form basis; Automobile Liability for owned, non-owned, and hired vehicles; City named as additional insured; 30 days written cancellation notice required.