What the buyer needs
AI summaryThe buyer seeks a vendor to provide cloud-based dental hygiene clinical grading, competency tracking, and electronic health records software for patient care and clinical education. The solution must support configurable clinical evaluations, faculty feedback, student self-assessments, auditable evaluation histories, and exportable reporting across courses, cohorts, and clinical locations. The system must track completed and outstanding program competencies, required procedures, patient categories, periodontal and calculus classifications, and radiography evaluations. It must also monitor preclinical practice, direct patient-care activity, clinic attendance, missed or makeup sessions, patient cancellations, and downtime. Only onshore organizations in the USA are eligible to bid, and all work will be performed offsite. Interested vendors may submit responses digitally via email or online, with a pre-bid meeting and question submission deadline both set for November 16, 2026.
Scope of work
- Criterion-referenced, competency-based grading across quadrants, procedures, and evaluations
- Clinical evaluation, faculty feedback, student self-assessment, and auditable evaluation history
- Competency, graduation requirement, and patient-experience tracking across courses and locations
- Clinical hours and activity tracking with exportable reporting
- Remediation, student progression, and faculty calibration documentation
- Cloud-based multi-site academic access and external-site EHR compatibility
- Electronic health record, patient charting, and clinic management system
- Implementation, configuration support, training, ongoing support, and WCAG 2.1 Level AA compliance
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Required On-Campus EHR Functionality and Clinical Workflow | 10% |
| Total Cost of Ownership | 15% |
| Vendor Profile, Experience and References | 5% |
| Digital Accessibility and WCAG Compliance Requirement | 10% |
Minimum qualifications
- Financial and organizational capacity and technical competence to provide services
- Not debarred or suspended by any entity, state agency, or local public body
- Compliance with FERPA, GLBA, HIPAA, and applicable laws
- Compliance with WCAG 2.1 Level AA digital accessibility standards
- Three higher education client references
Documents to include with your response
- Evaluation Criteria Questionnaire (Q-74PZ)
- Supporting documentation for evaluation criteria
- Proof of Insurance
- Company Information Document (PDF)
- VPAT / Accessibility Conformance Report (ACR)
- Higher Education Community Vendor Assessment Toolkit (HECVAT) Report
- Vendor Certification for Digital Accessibility
- Vendor Agreement/Contract with combined total cost in detail
- All binding contract documents expected for consideration
How to submit
- Method
- Electronic via Euna Procurement/Bonfire
- Instructions
- Sealed proposal documents must be submitted through Euna Procurement/Bonfire. Any other methods will be rejected, and late proposals will not be accepted.