What the buyer needs
AI summaryThe buyer seeks tax receipting and information system replacement services. The vendor will transition the county from a customized, internally maintained system to a modern, secure, vendor-supported application. Key functionalities include parcel and landowner management, real property tax calculation, and special assessment import. The system must also handle receipting, payment processing, and export tax data to the County’s GIS environment. The new system must provide a browser-based interface without Citrix and offer modern dashboards for Treasurer, Real Property, and municipal terminals.
Scope of work
- Replace internally developed TARIS with a vendor-supported, browser-based software solution
- Parcel and landowner management for active and historical parcels
- Real property tax calculation, billing, and tax roll generation
- Receipting, payment processing, and integration with AllPaid online payment processor
- Municipal settlement workflows and transmittal data uploads
- Data exchange with County GIS, Fidlar, Finance Enterprise, and WI DOR
- Full migration of historical TARIS data and associated PDFs
- Ongoing vendor support, regulatory compliance updates, and documented SLAs
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Scope of the work involved | Not specified |
| Timeliness of delivery | Not specified |
| Competency of respondent | Not specified |
| Respondent's ability to render satisfactory service | Not specified |
| Past performance | Not specified |
Minimum qualifications
- Licensed to do business in the State of Wisconsin when required by law
- Supply at least three (3) references, preferably from Wisconsin if possible
- Not in default of a contract with Rock County or convicted of a public entity crime
- Onshore (USA Organization Only)
Documents to include with your response
- Signed Proposal with name typed below signature
- Vendor Proposal Certification
- Conflict of interest disclosure
- At least three (3) references
- Proof of insurance prior to contract execution or commencing work
How to submit
- Method
- Electronically via Demandstar, email, or in-person
- Instructions
- Submit to Purchasing Manager via Demandstar (www.demandstar.com), email, or in-person at 51 South Main Street, Janesville, WI 53545, marked as RFP #2026-21.