What the buyer needs
AI summaryThe buyer seeks a facility condition assessments and management software system for capital planning. The system must allow multiple staff updates, offer search capabilities, and include single sign-on functionality. The system should generate configurable visual reports summarizing Facility Condition Index scores and capital expenditure requirements. It must also create budget reports and prioritized project lists based on funding scenarios.
Scope of work
- Physical Condition Assessments across 141 properties totaling approximately 9,600,000 square feet
- Site surveys with building system classification, remaining useful life, replacement cost, and photos
- Standardized Facility Condition Index (FCI) calculations using Uniformat II and localized RSMeans data
- Full raw datasets formatted in structured CSV/Excel files by September 30, 2027
- Software platform for maintaining, updating, and reporting FCA data with SSO functionality
- Configurable visual and budget reports for FCI scores and capital expenditure requirements
- Training and ongoing technical support for SFUSD staff
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Technical Proposal | 80 points |
| Proposer's Relevant Experience | 30 points |
| Cost Proposal | 20 points |
Minimum qualifications
- Minimum of three (3) references verifying Proposer's experience
- At least 3 examples of clients with comparable portfolios using the proposed software
- Provide a Project Lead and a Contract Manager
- Complete Minimum Qualifications Certification (Attachment 2)
Documents to include with your response
- Letter of Interest and Executive Summary (up to 2 pages)
- Proposer Profile (up to 3 pages)
- Approach to the Scope of Work (up to 5 pages)
- Proposer's Relevant Experience (up to 3 pages)
- Cost Proposal / Rate Sheet (Attachment 4, 1 page)
- Minimum Qualifications Certification (Attachment 2)
- Release of Liability (Attachment 3) for each reference
- Reference List
How to submit
- Method
- Electronic via email to the RFP Contact
- Instructions
- Single signed PDF named "RFP SFUSD-PD-FY27#96 for FCAs and Software.pdf" (download links will not be accepted). Page limits apply to specific sections.