What the buyer needs
AI summaryThe system must provide a secure web-based portal for public enrollment in electronic notification services. It will manage subscriber information and deliver automated PDF notifications using County-approved templates.
Scope of work
- Support receipt of County-provided CSV flat file data and multipage Group 4 TIF image files
- Provide reconciliation capabilities for incomplete, duplicate, or ambiguous records
- Automated generation and delivery of notification PDFs using County-approved templates
- Provide a secure web-based portal supporting voluntary public enrollment in electronic notification services
- Support management of subscriber information and subscriptions
- Provide electronic notifications associated with subscribed properties or other approved criteria
- Support Single Sign-On (SSO) integration with Microsoft Entra ID where user authentication is required
- Provide operational reporting, documentation, and user acceptance testing support
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Lowest responsive and responsible bidder | Not specified |
Minimum qualifications
- Proposed solution must be a complete, commercially available off-the-shelf (COTS) solution
- Services must be provided from facilities located solely within the United States
- All County data stored, processed, transmitted, and backed up solely within U.S. data centers
- Achieve FedRAMP or StateRAMP Ready Status, and full authorization within 12 months
- Possess and maintain all necessary licenses, permits, certificates, and credentials
Documents to include with your response
- Solution Requirements (no substitution documents)
- Appendix I - Pricing (no substitute documents accepted)
- Information Security Requirements
- Contractor Certification of Compliance, part 1
- Contractor Certification of Compliance, part 2
- Non-Collusion Affidavit
- Affidavit of Eligibility (if claiming local vendor preference)
How to submit
- Method
- Electronic via OpenGov Procurement (SacCountyEbids)
- Instructions
- Submit electronically at https://secure.procurenow.com/portal/saccounty. Hand, fax, telephone, email, or postal carrier responses will not be accepted.