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OpenSolicitation 260011

Jackson County UPS Replacement Project for Data Centers and E911

Buyer
Jackson County Board of Commissioners
Place of performance
Jackson County Courthouse Data Center and Jackson County Sheriff / E911 Center Data Center, Jefferson, Georgia
Submission deadline
Nov 19, 20262:00 PM EST

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What the buyer needs

AI summary

Jackson County seeks bids for the replacement of Uninterruptible Power Supply (UPS) systems at two county facilities. The project includes all equipment, labor, and services for complete, operational UPS systems. Bids are due November 19, 2026. A pre-bid conference is scheduled for November 10, 2026, with questions due by November 11, 2026. Qualified electrical contractors and UPS system integrators are eligible. Bidders must provide a 5% bid bond, and performance and payment bonds will be required upon award.

Scope of work

  • Field verification of existing electrical infrastructure, UPS configurations, critical loads, and generator connections.
  • Furnishing and installing new Schneider Electric Galaxy Series or Eaton UPS systems, batteries, and maintenance bypass equipment.
  • Integration with the County's existing Schneider Electric EcoStruxure monitoring environment.
  • Equipment delivery, rigging, installation, electrical modifications, and coordination with existing infrastructure.
  • Manufacturer-authorized startup, commissioning, and functional testing.
  • Coordinated cutover during approved night or weekend outage windows with minimal disruption to critical operations.
  • Removal and lawful disposal or recycling of existing UPS equipment and batteries.
  • Final labeling, as-built drawings, operating documentation, warranties, and onsite staff training.

How proposals are evaluated

CriterionWeight / scoring
PriceNot specified
Quality as judged by tests and previous experienceNot specified
Ability of the bidders to render required servicesNot specified

Minimum qualifications

  • Mandatory attendance at the pre-bid conference and site tour.
  • Appropriately licensed and qualified electrical personnel.
  • Demonstrated experience installing and commissioning comparable UPS systems in mission-critical facilities.
  • Manufacturer authorization or certification for the proposed UPS platform.
  • Experience with generator-backed installations and maintenance bypass systems.
  • Experience integrating enterprise UPS monitoring systems.
  • Compliance with the Georgia Illegal Immigration Reform and Enforcement Act of 2011 (O.C.G.A. §13-10-91).

Documents to include with your response

  • Official Jackson County Bid Form with separate fixed-price quotes for each data center.
  • Bid Bond for 5% of the total/base bid.
  • Signed and notarized Contractor Affidavit under O.C.G.A. §13-10-91(b)(1).
  • Insurance carrier, agent, and coverage information.
  • Proposed UPS technical information, electrical requirements, battery details, warranty, and temporary power strategy.
  • Evidence of contractor qualifications and manufacturer authorization or certification.

How to submit

Method
Sealed hard copy and flash drive
Instructions
Submit 1 hard copy and 1 copy on a flash drive in a sealed envelope labeled BID CONTROL NUMBER ITB 260011 to Jackson County Board of Commissioners Administrative Building, Finance Department, Attention: Purchasing, 4965 Jackson Parkway, Jefferson, Georgia 30549.
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