What the buyer needs
AI summaryThe Texas A&M University System seeks proposals for a hazardous weather notification system. This system will detect, alert, and notify for lightning and hazardous weather across over 2,000 acres at the RELLIS campus. A subcontracting plan is required for contracts over $100,000, detailing efforts to recruit certified Veteran Heroes United in Business (VetHUB) vendors. Vendors must submit a completed plan, even if self-performing.
Scope of work
- Lightning detection with tiered hazard alerts (20-mile awareness, 10-mile caution, 6-mile)
- Hazardous weather detection, monitoring, and alerting
- Electronic notification capabilities
- Audible alerting and loudspeaker/PA system for Areas A, B, and C
- Communication components including RF, cellular, fiber, or mesh
- Hardware delivery, installation, software configuration, and commissioning
- Training for RELLIS personnel, documentation, drawings, and maintenance manuals
- Ongoing support services, maintenance, and extended warranty options
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Scope of Work and Proposal Response (Sections 3 and 4) | Not specified |
| Experience and qualifications of the Respondent | Not specified |
| Timeline for implementation of the Platform | Not specified |
| Reasonableness of the proposed cost and fees | Not specified |
| Respondent's past relationship with A&M System | Not specified |
Minimum qualifications
- At least four references from public sector clients from the past three years
- TX-RAMP compliance and certification for cloud computing services
- Financial stability demonstrated via financial statements if requested
Documents to include with your response
- Cover Letter
- Pricing Proposal (Section 4.4)
- Signed Execution of Offer (Exhibit A)
- Non-Collusion Affidavit (Exhibit B), signed and notarized
- Attachment A - Subcontracting Plan
- Accessibility Conformance Report (ACR)
- Policy Driven Adoption Vendor Self-Assessment (PDAA)
- Sound coverage and sound pressure mapping
How to submit
- Method
- Electronic via email
- Instructions
- Email to [email protected] with subject line RELL-27-270 – Hazardous Weather Notification System, saved as two separate PDF files (or via file sharing tool).