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This RFP has expired (deadline Nov 12, 2026). Submissions are no longer accepted. The listing stays here for reference for a few weeks. Browse live RFPs or see open Technology RFPs.
Expired

Enterprise Asset Management and Permitting and Licensing Software Solution to Replace Cityworks

Buyer
CITY OF SARATOGA SPRINGS, UT
Place of performance
Offsite / City of Saratoga Springs, UT
Response deadline
Nov 12, 2026Deletes on Nov 26, 2026
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What the buyer needs

AI summary

The buyer seeks an enterprise municipal asset management and permitting software solution. The requested scope includes public access portal capabilities, internal and external email notifications, time tracking for billing and labor, data migration, and full integration with ESRI Enterprise REST end point service layers to write back and maintain field values in GIS services. Only onshore USA organizations are eligible to bid. Bidders must perform the work offsite and submit responses digitally via email or online, while submitting all questions no later than November 5, 2026. The buyer is looking for proposals to determine the budget and has not provided evaluation criteria or a contract term.

Scope of work

  • Enterprise asset management software solution
  • Permitting and licensing software solution
  • REST endpoint service layer integration with ESRI ArcGIS Enterprise
  • Data migration of permits, licenses, service requests, inspections, and work orders from Cityworks
  • Public access and portal for payments, notifications, and scheduling
  • Time tracking, accounting, invoicing, and reporting tools
  • Android-compatible mobile application for Public Works
  • Integration with Active Directory and third-party software systems

Minimum qualifications

  • Ability to integrate REST end point service layers as an ESRI Enterprise user
  • Ability to write back and maintain field values in GIS services
  • Must offer mobile apps available on Android OS

Documents to include with your response

  • Cost breakdown: implementation, data migration, annual, etc.
  • Onboarding Road Map detailing discovery and deployment process
  • Company vision regarding future support for on-prem deployments
  • Hardware/system requirements and best practice architecture for on-prem deployment
  • Security architecture and methodology including handling of PII and 2FA
  • Recommended/partnered 3rd party solutions
  • Three municipal client references of similar size utilizing an on-prem deployment

How to submit

Method
Electronic via the U3P website or email
Instructions
PDF format submitted through the U3P website, limited to 15 pages excluding screenshots/visuals of the proposed solution.