What the buyer needs
AI summaryThe buyer requires an enterprise-wide electronic medical record (EMR) solution with offsite performance. The required scope includes customer access to APIs, testing environments, and administrative tools, alongside interface monitoring, troubleshooting, auditing, automated alerting, and interface migration support. The EMR solution must process immunization records, integrate with VaxPro or mass immunization vendors, enable bi-directional laboratory interfaces, and support secure data exchanges with systems like PeopleSoft, Workday, registrar, bursar, and payment platforms. Additionally, the system must support electronic prescribing of controlled substances, telehealth workflows, electronic faxing, and electronic exchange of referral information. Only onshore US-based vendors are eligible to bid on this opportunity. Bidders may submit their responses digitally through email or online portal options. The buyer does not provide a fixed budget and requests that vendors submit a proposal. The provided text omits the submission deadline, question or pre-bid deadlines, proposal evaluation criteria, and the contract term.
Scope of work
- Enterprise-wide EMR solution for clinical, behavioral health, and occupational health services
- Cloud-hosted architecture accessible via modern web browsers and mobile operating systems
- Customer-accessible APIs, interface documentation, and administrative testing tools
- Bi-directional interfaces with external laboratory, radiology, and calendaring systems
- Integration with university systems like PeopleSoft, Workday, registrar, and bursar systems
- Support for mass immunization workflows, VaxPro integration, and ePDMP connectivity
- Electronic prescribing of controlled substances (EPCS) and telehealth platform integrations
- Patient self-service portal supporting scheduling, messaging, check-in, and payments
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Technical Architecture | 50 points |
| Integrations and Interoperability | 50 points |
| Scheduling, Telehealth, and Resource Management | 50 points |
| Clinical Documentation and Encounter Management | 55 points |
| Orders and Results Management | 45 points |
| Reporting | 50 points |
| Support, Maintenance, and Service Delivery | 30 points |
| Security and Privacy | 30 points |
| Cost Proposal | 200 points |
Minimum qualifications
- Onshore (USA Only) performance of work
- Ability to execute a Business Associate Agreement (BAA) and comply with HIPAA and HITECH
- Compliance with WCAG 2.1 Level AA technical accessibility standards
Documents to include with your response
- Proposal response with technical and functional descriptions
- Cost Proposal Form (Attachment A) and Pricing Summary Sheet
- Detailed cost breakdown and separate instance cost breakdown for EOH
- Accessibility Conformance Report (ACR) or Voluntary Product Accessibility Template (VPAT)
- Security documentation (SOC 2 Type II report, HECVAT response, or penetration testing summaries)
How to submit
- Method
- Electronic via Email or Online portal
- Instructions
- Responses can be submitted digitally via Email or online via the ShopUW+ Sourcing Event Module.