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This RFP has expired (deadline Nov 9, 2026). Submissions are no longer accepted. The listing stays here for reference for a few weeks. Browse live RFPs or see open Technology RFPs.
Expired

Enterprise-Wide Electronic Medical Record Solution for Student Health and Occupational Health Services

Buyer
UW-Madison
Place of performance
Performance of the work will be Offsite.
Response deadline
Nov 9, 2026Deletes on Nov 23, 2026
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What the buyer needs

AI summary

The buyer requires an enterprise-wide electronic medical record (EMR) solution with offsite performance. The required scope includes customer access to APIs, testing environments, and administrative tools, alongside interface monitoring, troubleshooting, auditing, automated alerting, and interface migration support. The EMR solution must process immunization records, integrate with VaxPro or mass immunization vendors, enable bi-directional laboratory interfaces, and support secure data exchanges with systems like PeopleSoft, Workday, registrar, bursar, and payment platforms. Additionally, the system must support electronic prescribing of controlled substances, telehealth workflows, electronic faxing, and electronic exchange of referral information. Only onshore US-based vendors are eligible to bid on this opportunity. Bidders may submit their responses digitally through email or online portal options. The buyer does not provide a fixed budget and requests that vendors submit a proposal. The provided text omits the submission deadline, question or pre-bid deadlines, proposal evaluation criteria, and the contract term.

Scope of work

  • Enterprise-wide EMR solution for clinical, behavioral health, and occupational health services
  • Cloud-hosted architecture accessible via modern web browsers and mobile operating systems
  • Customer-accessible APIs, interface documentation, and administrative testing tools
  • Bi-directional interfaces with external laboratory, radiology, and calendaring systems
  • Integration with university systems like PeopleSoft, Workday, registrar, and bursar systems
  • Support for mass immunization workflows, VaxPro integration, and ePDMP connectivity
  • Electronic prescribing of controlled substances (EPCS) and telehealth platform integrations
  • Patient self-service portal supporting scheduling, messaging, check-in, and payments

How proposals are evaluated

CriterionWeight / scoring
Technical Architecture50 points
Integrations and Interoperability50 points
Scheduling, Telehealth, and Resource Management50 points
Clinical Documentation and Encounter Management55 points
Orders and Results Management45 points
Reporting50 points
Support, Maintenance, and Service Delivery30 points
Security and Privacy30 points
Cost Proposal200 points

Minimum qualifications

  • Onshore (USA Only) performance of work
  • Ability to execute a Business Associate Agreement (BAA) and comply with HIPAA and HITECH
  • Compliance with WCAG 2.1 Level AA technical accessibility standards

Documents to include with your response

  • Proposal response with technical and functional descriptions
  • Cost Proposal Form (Attachment A) and Pricing Summary Sheet
  • Detailed cost breakdown and separate instance cost breakdown for EOH
  • Accessibility Conformance Report (ACR) or Voluntary Product Accessibility Template (VPAT)
  • Security documentation (SOC 2 Type II report, HECVAT response, or penetration testing summaries)

How to submit

Method
Electronic via Email or Online portal
Instructions
Responses can be submitted digitally via Email or online via the ShopUW+ Sourcing Event Module.