What the buyer needs

AI summary

The buyer needs a modern, cloud-based agenda management system to streamline, automate, and manage the full life cycle of board of county commissioners and other committee meetings. The requested scope includes agenda item approval workflows, agenda creation and management, video integration with timestamping and human closed captioning, live and archived video streaming, a searchable public-facing portal, and mobile integration with electronic voting capabilities. Only USA organizations performing work offsite are eligible to bid. Interested vendors must submit responses digitally via email or online, and they must submit all questions no later than October 19, 2026.

Scope of work

Automated agenda item approval workflows and customization
One-click packet assembly into dynamic bookmarked PDF packets
In-chamber live meeting management and electronic voting
Public web portal with full-text search and transparency features
Streaming of live and archived public meeting videos
Video integration with timestamping and human closed captioning
Digital archiving and legislative tracking capabilities
Mobile integration for document review, draft agenda review, and electronic voting

Minimum qualifications

Onshore (USA Organization Only)

Documents to include with your response

RFI Vendor Responses to Questions in Word or PDF format

How to submit

Method: Electronic via the agency portal
Instructions: Responses must be uploaded electronically via IonWave at https://jocogov.ionwave.net in Word or PDF format. Sealed paper responses may be arranged by contacting the Purchasing Division.