What the buyer needs

AI summary

The City of Biddeford, Maine requires a qualified firm to provide a hosted, Internet-accessible public GIS mapping application, optional parcel maintenance services, and on-demand professional GIS support. The buyer seeks offsite work that maintains compatibility with its internal Esri GIS technology and data. Only USA organizations are eligible to bid. Bidders must submit questions to the GIS Manager by October 23, 2026. Bidders must submit three hard copies and email a PDF copy to [email protected] by 2:00 PM EST on November 2, 2026. The buyer evaluates proposals based on criteria including municipal GIS experience and qualifications (30 percent) and cost (10 percent) to select the best overall value. The initial contract term runs for one year, with contract commencement scheduled for no later than January 1, 2027. The buyer requests specific proposal costs and hourly rate schedules rather than defining a set budget limit.

Scope of work

Hosted, Internet-accessible municipal GIS mapping application
Display of City parcel mapping and other selected GIS layers
Parcels and assessing/CAMA information search and query capabilities
Map navigation, measurement, printing, and abutter selection export features
Integration with Esri ArcGIS Online and secure staff-only functionality
Optional Parcel Maintenance Services (Option A or Option B)
Optional professional GIS services and data development
GIS continuity and emergency support services

How proposals are evaluated

Criterion	Weight / scoring
Municipal GIS experience and qualifications	30%
Technical capabilities and proposed solution	25%
Staffing, organizational capacity and continuity	20%
Approach, implementation and responsiveness	15%
Cost	10%

Minimum qualifications

Substantial experience providing GIS services to municipal governments
Experience with municipal parcel mapping, maintenance, and assessing/CAMA data
Experience with Esri GIS technology, ArcGIS Online, ArcGIS Enterprise, and enterprise geodatabases
Experience supporting municipal departments such as assessing, planning, public works, utilities, and public safety
Ability to provide backup staffing and continuity of service
Onshore (USA Organization Only)

Documents to include with your response

Executive summary
Company background and qualifications
Description of municipal GIS experience
Description of proposed online GIS system
Response to the required base scope of services
Response to Parcel Maintenance Option A and Option B
Description of optional professional GIS capabilities and continuity/emergency-support capabilities
Identification and qualifications of key personnel and backup personnel
At least three municipal references
Proposed costs and rate schedule

How to submit

Method: Hard copy and email PDF
Instructions: Submit three (3) hard copies to Gregory Copeland, GIS Manager, P.O. Box 586, Biddeford, ME 04005-0586 and email a PDF copy to the designated address by 2:00 PM EST on November 2, 2026.