Automated Legislative Agenda Management System with Video Streaming and Minutes Management

The City of Rancho Cucamonga requires software solution providers to replace its existing legislative management system with an integrated, configurable, automated, and user-friendly system. The requested scope includes public portal access, HTML and PDF agenda translation capabilities, configurable agenda approval workflows, live and on-demand streaming with closed captioning, minutes management, support for at least six boards, public subscription updates, document management, and offsite work performance. Only onshore USA organizations are eligible to bid. Suppliers must submit firm fixed line-item pricing and required Exhibits A through H directly through the PlanetBids system. All questions regarding the solicitation must be submitted no later than October 13, 2026. Cost proposals are evaluated using a low-cost formula and added to criteria scores, with the Procurement Division verifying that costs do not exceed the budget. The buyer may also conduct reference checks using provided municipality references, hold oral presentations, and request a Best and Final Offer before selecting a supplier.