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This RFP has expired (deadline Nov 2, 2026). Submissions are no longer accepted. The listing stays here for reference for a few weeks. Browse live RFPs or see open Technology RFPs.
Expired

Cloud-Based Nonresident Alien Tax Compliance SaaS Solution and Services

Buyer
Minnesota State
Place of performance
Offsite
Response deadline
Nov 2, 2026Deletes on Nov 16, 2026
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What the buyer needs

AI summary

The Minnesota State colleges, universities, and system office require a cloud-based Nonresident Alien tax compliance Software-as-a-Service solution to maintain compliance with federal tax requirements for payments to foreign nationals and entities. The selected vendor must provide tax residency determinations, tax treaty analysis, withholding calculations, form preparation and distribution, electronic filing, payee self-service, audit support, and integration with Minnesota State systems while supporting a multi-entity operating model with data segregation. Only onshore United States organizations are eligible to bid on this contract, and all performance of the work will take place offsite. The buyer is looking for proposals regarding the budget and did not provide specific contract terms, evaluation criteria, submission deadlines, or question guidelines in the text.

Scope of work

  • Tax residency determinations and Substantial Presence Test calculations
  • Tax treaty eligibility and benefit analysis
  • Withholding calculations
  • IRS Form 1042-S and Form 1042 preparation and distribution
  • IRS-compliant electronic filing
  • Corrections and amendments to tax filings
  • Payee self-service web portal for collecting tax documentation
  • Integration with Minnesota State HR, Payroll, Financial, and Student systems

How proposals are evaluated

CriterionWeight / scoring
Adherence to Minnesota State Terms and Conditions5
Work Plan (Functionality, Integration, Implementation, Training, Maintenance and Support)30
Cost/Value30
Qualifications of Respondent and its personnel10
Completeness, thoroughness and detail of the response5
Accessibility (Completed VPAT)5
Oral Presentation15

Minimum qualifications

  • Onshore (USA Organization Only)
  • Mature, commercially available cloud-based SaaS solution actively maintained with a published roadmap
  • Conform to WCAG 2.1 AA standards with current VPAT/ACR documentation
  • Meet FERPA security and privacy requirements
  • Maintain compliance with SOC 2 and PCI DSS standards
  • Assign a named Customer Success Manager and provide documented SLAs with minimum 99.9% uptime

Documents to include with your response

  • Completed Pricing Spreadsheet
  • Affidavit of Non-Collusion (signed and notarized)
  • Affirmative Action Requirements declaration page
  • Voluntary Product/Service Accessibility Template (VPAT)
  • References from three largest companies/educational institutions
  • Sample software license agreement or maintenance agreement
  • Supplier Diversity Form and certification (if applicable)
  • SOC 2 Type II report, ISO/IEC 27001 certification, or completed HECVAT

How to submit

Method
Electronic via the agency portal
Instructions
Exclusively through Minnesota State's e-procurement system. Hard copy, email, or other formats will not be considered.