What the buyer needs
AI summaryThe buyer seeks an integrated, cloud-hosted Enterprise Resource Planning (ERP) system and corresponding implementation services to deploy and support it. The required scope includes Finance, Human Resources, Payroll, and extended functionality such as performance and risk management, learning management, and budget planning. Additionally, the vendor must improve the General Ledger, integrate the Hiperweb asset system and advanced scheduling systems, implement accounts receivable, cashiering, and cash management, and process payments. Only USA organizations performing work offsite are eligible to bid. Bidders can submit responses digitally via email or online, and the buyer is looking for proposal budgets. A pre-bid meeting will take place on October 20, 2026. Bidders must submit all questions no later than October 27, 2026.
Scope of work
- Integrated, cloud-hosted Enterprise Resource Planning (ERP) system
- Implementation services to deploy and support the system
- Finance modules (GL, procurement, AP/AR, treasury, capital assets, project/grant accounting)
- Human Resources and Payroll modules (recruitment, onboarding, position control, benefits, time entry, leave, payroll)
- Extended functionality (performance management, risk management, learning management, budget and CIP planning)
- Integration with Hiperweb asset system and advanced scheduling systems
- Online bill management and payment acceptance
- Integrated accounts receivable, cashiering, and cash management system
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Software functionality and response to functional/technical requirements | Not specified |
| Past experience with similar organizations and references | Not specified |
| Past experience and qualifications of consulting team | Not specified |
| Deliverables and project documentation | Not specified |
Minimum qualifications
- Onshore (USA Organization Only)
Documents to include with your response
- Attachment 1 (Submittal Checklist)
- Attachment 2 (Signature Page)
- Attachment 3 (Proposer Statement)
- Attachment 4 (Software Background)
- Attachment 5 (Solution Information)
- Attachment 6 (System-Wide Software Capabilities)
- Attachment 7 (Proposed Service Level Agreement)
- Attachment 8 (Professional Services Background)
- Attachment 9 (Reference Form)
- Attachment 10 (Key Contract Terms)
How to submit
- Method
- Electronic via Email
- Instructions
- Submit one electronic copy via email in Word, Excel, and Adobe PDF formats to the RFP coordinator. Maximum file size is 25MB. Drop box links are not accepted.