Asset Management Software
- Client
- Ontario
- RFP Number
- SW-120271
- Posted
- 10/2/2026
- Category
- Software, System and Application
- Budget
- Looking for Proposals
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedThe City requires a vendor to provide GIS-enabled, mobile-accessible asset management software that supports both office and field staff while complying with municipal data security and privacy requirements. The selected vendor must implement and configure a centralized asset registry, migrate existing Excel-based asset inventory data, enable lifecycle and risk modeling, provide integrated work order management, and integrate bi-directionally with the City's GIS and financial ERP systems. Eligibility is restricted to Canadian onshore organizations, and the vendor must perform all work offsite at their own office premises. The buyer is seeking proposals to determine the budget, and applicants must submit all questions no later than October 27, 2026.
Key solicitation details
AI-extracted from FIN-2026-03 P-24-26.pdf. Confirm against the original documents before bidding.
The City of Belleville is requesting proposals to supply and implement a GIS-enabled asset management software system. The solution must support capital planning, work order management, data migration, and integration with existing systems. Bidding is open to registered vendors capable of providing electronic submissions through the City's bidding system.
- Issued by
- The Corporation of the City of Belleville
- Issue Date
- October 1, 2026
- Question Deadline
- October 27, 2026 @ 4:30:00 p.m. local time
- Closing Date
- November 5, 2026 @ 1:00:00 p.m. local time
- How to submit
- Electronic via the agency portal
- Submission details
- Submitted exclusively through the City's Bidding System portal by registered Plan Takers before the closing time.
- Contract term
- 5 years
- Place of performance
- Offsite at the vendor's office premises, servicing the City of Belleville, Ontario.
- Insurance and bonding
- Signed Certificate of Insurance upon award and Employer's Liability Insurance with a limit of not less than $2,000,000 if required under WSIB conditions.
How proposals are evaluated
| Company Profile & Experience | 5 points |
| Approach, Methodology, Deliverables, and Implementation Plan | 10 points |
| Security, Recovery, and Support | Pass/Fail |
| Base Price Proposal | 40 points |
Scope of work
- Configure a centralized asset registry with hierarchical structures and classifications
- Support migration of Excel-based asset inventory data into the proposed system
- Enable lifecycle modeling for condition forecasting and replacement calculations
- Provide integrated work order and maintenance management functionality
- Provide bi-directional GIS integration for spatial asset management
- Support integration with the City's financial ERP system
- Ensure compliance with data security and privacy requirements
- Provide mobile and GIS-enabled access for office and field staff
Minimum qualifications
- Registered account with the City Bidding System as a Plan Taker
- Minimum of three similar projects in a municipal setting
- Demonstrated track record for on-time delivery over the past three years
- Compliance with applicable data protection and privacy requirements
- Valid WSIB Clearance Certificate or proof of exemption
Documents to include with the bid
- Technical Proposal
- Base Price Proposal / Fee Schedule
- Respondent Information Form
- Certificate of Insurance
- WSIB Clearance Certificate
- EFT Authorization Agreement Form
- Accessibility conformance report
Source and verification
Original sourceCraxy AI summarizes this opportunity from the original listing and available solicitation documents. Confirm submission instructions and amendments with the issuing source before responding.
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