About this opportunity
AI summaryThe City of Toledo Mayor’s Office of Neighborhood Safety & Engagement seeks a qualified organization to provide capacity building and microgrant management services. The selected contractor will deliver administrative, fiscal, and coordination functions to support grassroots and frontline community violence intervention and prevention initiatives. Key responsibilities include conducting community outreach, drafting microgrant eligibility criteria and application materials in consultation with the City, administering microgrants, and providing technical assistance and compliance reporting. Eligibility is limited to onshore United States organizations, with local preference rules applicable under municipal guidelines. Proposals must be submitted electronically through the PlanetBids portal by 1:30 PM EST on Tuesday, November 24, 2026. A pre-bid meeting will take place on November 10, 2026. Evaluations will assess ten weighted criteria, including background and related experience, project understanding, location, fee specifics, and staffing qualifications.
Buyer and opportunity details
- Client
- Mayor’s Office of Neighborhood Safety & Engagement
- Solicitation No.
- 10009010
Scope of work
- Serve, or commit to serving, communities most impacted by community violence
- Administer 15 competitive microgrants of $5,000 each totaling $75,000 across three open call rounds
- Conduct outreach sessions in priority areas including Lagrange Corridor, Junction & Englewood, and East Side
- Establish a formal Review Panel and Advisory Committee structure for microgrant evaluations
- Deliver back-office capacity building and technical assistance to at least six CVI organizations
- Build and publish the Healing Hub referral directory for the 15 highest-priority referral destinations
- Establish referral agreements with at least ten providers featuring response-time standards and tracking
- Submit monthly programmatic reports, quarterly financial reports, and data for BJA PMT reporting
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Background and related experience | Factor 15 |
| Location | Factor 10 |
| Familiarity with local, state, and federal standards | Factor 10 |
| Current work load | Factor 5 |
| Performance on previous projects | Factor 10 |
| Understanding of the project | Factor 15 |
| Schedule, staffing | Factor 10 |
| Fee | Factor 10 |
| Disadvantaged Business Enterprise (DBE) Participation | Factor 0 |
| Other factors or attributes of your firm | Factor 10 |
Minimum qualifications
- Commitment to assigning professionals experienced in the services outlined in the RFP
- Assurance that the organization is not currently in violation of any regulatory agency rules materially impacting operations
Documents to include with your response
- Title Page
- Letter of Transmittal
- Acknowledgement and Acceptance of Conditions and Contract Specifications
- Living Wage Contract Addendum
- Primary/Subcontractor Agreement Certificate
- DOJ Certifications fillable
- CVIP Risk Assessment
- Template Privacy Certificate
- SFLLL_1_2_P-V1.2 – Lobbying Disclosure
- Template for review- CVIP Subrecipient Agreement
Key dates
- Date Issued
- November 06, 2026
- Pre-bid meeting
- Tuesday, November 10, 2026 at 12:30pm – 3:30pm EST
- Pre-bid meeting
- Thursday, November 12, 2026, 3:30pm – 5:30pm EST
- Response Submission Date and Time
- Tuesday, November 24, 2026 at 1:30 PM EST
- Bids will be read
- 2:00 PM EST on the due date of this bid
How to submit
- Method
- Electronic via PlanetBids
- Instructions
- Submit online via PlanetBids at https://pbsystem.planetbids.com/portal/22576/portal-home. Bid prices must be to two decimal places, with only one price per line item.
Contract details
- Estimated value
- not to exceed $250,000, including $75,000 in microgrants
- Place of performance
- Toledo, Ohio
- Insurance and bonding
- Insurance Certificate naming the City of Toledo as an additional insurer, Bureau of Workers Compensation Certificate, and additional Insurance as Required.
- Funding
- Grant No. 15PBJA-24-GG-06062-CVIP awarded by the Bureau of Justice Assistance, DOJ Grants Financial Guide, 2 CFR Part 200, and 2 CFR Part 2800