Write with Gemini 4 Hydrogen — ~40% less drafting time and over 5× fewer fabricated claims.

OpenSolicitation 8969

Cloud-Hosted EdTech Management and Digital Resource Governance Platform

Buyer
The City of Waterbury, Department of Education
Place of performance
Offsite (cloud-hosted in the United States) for Waterbury Public Schools, Waterbury, Connecticut
Submission deadline
Dec 3, 2026

Draft your response

Create a free account to draft a response using this RFP and your company documents.

1 proposal a month on Free · No credit card required

Write proposal for this RFP
Team preparing a proposal together
0 of 5 free RFP views today

What the buyer needs

AI summary

The buyer seeks a cloud-hosted edtech management and digital resource governance platform. This service includes a Platform Core and four modules for inventory, spending, privacy, and usage tracking. The platform will automatically discover applications used by students and staff, matching them to an inventory and a vendor catalog. It will also track application and website usage by various parameters, specifying the data source and device types covered.

Scope of work

  • Platform Core with single application record, role-based access, SSO, and PowerSchool OneRoster rostering
  • Module 1: Digital Resource Inventory and Discovery with daily automatic discovery and de-duplication
  • Module 2: Technology Spending, Contracts, and Utilization with renewal alerts and savings estimates
  • Module 3: Student Data Privacy and Application Governance with SDPC synchronization and approval workflow
  • Module 4: Digital Usage and Responsible Technology Use
  • Licensing, implementation, training, and ongoing support for purchased modules
  • Vendor-provided loading of existing contract information at start-up
  • Optional no-cost pilot of one or more modules for up to 60 days

How proposals are evaluated

CriterionWeight / scoring
Proposed cost schedule (evaluated on five-year cost)Not specified
Experience, expertise, and capabilities of the proposer and assigned personnelNot specified
Time, Project and Cost ScheduleNot specified
Completeness of proposed statement of work and demonstration for each moduleNot specified

Minimum qualifications

  • Experience and expertise providing similar services for municipal governments
  • Knowledge of federal and State laws and regulations governing the services
  • Cloud-hosted SaaS with 99.9% uptime, hosted in the United States, standard browser access
  • Working connections to Google Workspace for Education, Microsoft 365, and PowerSchool rostering
  • Compliance with CGS §§ 10-234aa through 10-234dd, FERPA, COPPA, and Connecticut Student Data Privacy Pledge
  • Current SOC 2 Type II report or ISO/IEC 27001 certification (or dated plan plus security assessment)
  • WCAG 2.1 Level AA accessibility documented by a current VPAT
  • Installed base in at least three K-12 public school districts, one with 10,000+ students

Documents to include with your response

  • Attachment A (Contract Compliance Packet, Stockholder's Affidavit, Non-Collusion Affidavit, Debarment Certificate)
  • Attachment C (Addendum/Certification/Notice of Acceptance)
  • Cost Schedule (Exhibit 1) and Exhibit 3 workbook
  • Scope Checklist (Exhibit 3)
  • SOC 2 Type II report or ISO/IEC 27001 certification (or plan and assessment) and VPAT
  • Certificates of Insurance (Attachment D)
  • Resumes of key personnel by job classification
  • Summary of relevant projects completed within the last three years

How to submit

Method
Hard copy and PDF on CD or flash drive
Instructions
Bound, paginated, indexed, and consecutively numbered proposal with a PDF copy on a CD or flash drive delivered to 235 Grand Street; Cost Proposal sealed in a separate envelope marked 'Confidential: Cost Proposal'.
Write proposal for this RFP