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OpenSolicitation 27-07

City of Mableton Human Resources Information System (HRIS) RFP

Buyer
City of Mableton
Place of performance
Mableton, GA
Submission deadline
Nov 23, 20263:30 PM EST

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What the buyer needs

AI summary

The City of Mableton seeks a secure, cloud-based Human Resources Information System (HRIS). The selected provider will furnish software, implementation, and ongoing services. The system will integrate HR, payroll, time, benefits, and talent management. It aims to improve accuracy, transparency, and compliance while reducing manual processes. Evaluation will consider system alignment with requirements, user experience, team qualifications, and total cost of ownership. The award will be to the respondent offering the best value.

Scope of work

  • Core HR and employee records
  • Payroll and tax services
  • Employee and manager self-service with mobile access
  • Time and attendance and advanced scheduling
  • Benefits administration and carrier connections
  • ACA support
  • Recruiting and onboarding
  • Performance, goals, compensation, succession, learning, workforce analytics, and reporting

How proposals are evaluated

CriterionWeight / scoring
Alignment of Proposed System with the City's Functional Requirements25
User experience self-service mobile reporting and analytics10
Team qualifications comparable experience and references10
Cost proposal and total cost of ownership10

Minimum qualifications

  • Prime contractor accepts full responsibility for integration, data migration, implementation, support, maintenance, and end-to-end performance
  • Demonstrated capacity to manage the engagement and furnish qualified personnel to demonstrate software
  • Three comparable references
  • Current business license or equivalent legal registration evidence as applicable prior to contract execution

Documents to include with your response

  • Signed Proposal Letter and Certification
  • Contractor E-Verify affidavit (Exhibit A) or exemption documentation
  • Notarized Non-Collusion Affidavit (Exhibit C)
  • Signed Drug-Free Workplace Certification (Exhibit D)
  • Cost Schedule and Fees (Exhibit E) and detailed pricing workbook
  • Technical proposal
  • Editable Excel requirements workbook
  • Identified exceptions
  • Confidentiality affidavit, redacted copy, and redaction log (if claiming protected material)

How to submit

Method
Electronic via email or mail
Instructions
Submitted electronically on one USB flash drive in a sealed package to City of Mableton Procurement Division, 5656 Mableton Parkway, Mableton, GA 30126, or emailed to [email protected]. Hand delivery and paper submissions are not accepted. Include searchable, unencrypted PDF files and editable Excel workbooks for pricing and requirements. Proposals have a maximum 100-page limit.
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