What the buyer needs
AI summaryVendors must submit sealed responses by mail or hand delivery to the Purchasing Department by December 1, 2026. Proposals received after the deadline will not be accepted.
Scope of work
- Instructional software and subscriptions
- Artificial intelligence software and subscriptions
- Web-based software and subscriptions
- Business, office & administrative software
- Maintenance, operations & technology software
- Security & safety software
- Library, media & digital content subscriptions
- Special education & intervention software
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Purchase Price | 30 |
| Reputation of the vendor and of the vendor's goods or services | 10 |
| Quality of the vendor's goods or services | 15 |
| Extent to which the goods or services meet the District's needs | 15 |
| Vendor's past relationship with the District | 5 |
| Impact on the ability of the District to comply with laws and rules relating to historically underutilized businesses | 0 |
| Long-term cost to the district to acquire the vendor's goods or services | 10 |
| Technology Requirements | 10 |
| Any other relevant factor specifically listed in the request for bids or proposals | 5 |
Minimum qualifications
- Qualified and established firm regularly engaged in the type of business
- Must meet District minimum technology, security, and data privacy requirements
- Compliance with FERPA and execution of District Data Privacy Agreement where applicable
- Compliance with accessibility standards (WCAG 2.1 Level AA and Section 508)
- Compliance with criminal history review requirements under Texas Education Code Section 22
Documents to include with your response
- Completed proposal forms and attachments
- Signed Deviation Form
- Catalog / Published Price Lists
- Cost Proposal
- Proposal Questionnaire
- IRS Form W-9
- Certificate of Interested Parties – Form 1295
- Vendor Certifications Addendum
- Pre-Employment or Pre-Service Affidavit For Educational Entities
- Confidentiality Form
How to submit
- Method
- Electronic via Katy ISD OpenGov System, or sealed hard copy by mail or hand delivery
- Instructions
- For non-electronic bidding, submit sealed response to Katy ISD Purchasing Department, 6301 South Stadium Drive, Katy, TX 77494 up to the submittal deadline. All times CST.